Payroll Assistant 1
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Job Location:
Milwaukee, WI - USA
Yearly Salary:
$ 54418 - 68690
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Introduction
The City of Milwaukee is proud to employ a diverse workforcethat is committed to providing exemplary service to the Citys residents. Ifyou are passionate about joining an inclusive team of public servants pleaseconsider the following opportunity.
Purpose
The Payroll Assistant 1 supports hiring and onboarding aswell as payroll processing for the Department of Public Works (DPW).
Essential Functions
Payroll Processing
- Perform data entry timesheet verification and payroll calculations.
- Enter review edit audit and approve time using the Citys online time entry system.
- Maintain and process absence and leave paperwork including print reports; file supporting documentation in personnel and medical files.
- Follow up with managers and employees regarding required documentation.
- Provide employee support in entering personnel/payroll/benefits records using PeopleSoft Human Resource Management System (HRMS).
- Prepare payroll hours salary dollars and benefit adjustments.
- Calculate retroactive and special-pay adjustments.
- Generate and reconcile reports such as time owed and allowed and the sick leave incentive program.
- Research and answer phone calls and emails; provide written documentation of inquiries from employees or other City departments.
- Provide support to managers and employees regarding departmental policies and procedures.
We welcome qualified individuals with disabilities who areinterested in employment and will make reasonable accommodations during thehiring process in accordance with the Americans with Disabilities Act (ADA) of1990 as amended by the Americans with Disabilities Act Amendments Act (ADAAA)of 2008.
Conditions of Employment
- Ability to exert up to 10 pounds of force occasionally.
Minimum Requirements
- Two years of progressively responsible payroll and/or accounting experience.
Equivalent combinations of education and experience may beconsidered.
NOTICE: Please do not attach your academic transcripts toyour employment application. The hiring department will verify candidateseducation as part of the background screening process prior to extending anyjob offers.
Desirable Qualifications
- Certified Payroll Professional.
Knowledge Skills Abilities & Other Characteristics
Technical
- Ability to identify and resolve time entry and payroll-related issues.
- Knowledge of mathematics and attention to detail to accurately calculate salary adjustments and formulas.
- Ability to learn and accurately apply payroll processes and procedures.
- Ability to read understand explain and apply benefits payroll deductions leave policies and procedures and departmental and city-wide policies.
- Ability to learn and efficiently utilize the Citys payroll-related systems including PeopleSoft (HR) the Financial Management Information System (financials) and timekeeping (CityTime).
- Ability to proficiently use software programs such as word processing spreadsheet and payroll databases to create documents spreadsheets charts and reports.
- Ability to learn and accurately apply state and federal payroll compliance requirements.
- Ability to maintain accurate and detailed records.
- Ability to read and interpret job-related documents such as City Ordinances State and Federal labor regulatory policies procedures and forms.
- Ability to effectively learn and use the scheduling module in CityTime or a comparable system.
Interpersonal/Customer Service/Communication
- Knowledge of customer service best practices and the ability to incorporate them into operations.
- Ability to communicate effectively verbally to explain policies procedures and payroll transactions to employees at all levels of the organization.
- Written communication skills to produce error-free correspondence accurately applying the conventions of grammar punctuation and spelling.
- Ability to communicate with culturally diverse individuals at all levels inside and outside the organization.
Critical Thinking/Judgment/Professionalism
- Ability to work well independently and as a team member.
- Ability to perform work with a high degree of accuracy.
- Ability to think critically and analytically.
- Ability to work effectively under pressure and tight time constraints.
- Integrity and the ability to maintain complete confidentiality.
- Ability to handle multiple projects with varying and often tight deadlines.
- Honesty integrity and the ability to use City resources responsibly.
- Initiative and dedication to process improvement.
- Ability to exercise judgment discretion and tact in handling confidential payroll and personnel matters.
- Impeccably detail-oriented.
Current Salary
The current salary range (PR 5GN) is$54418-$68690 annually and the current resident incentive salary range for City of Milwaukeeresidents is$56595- $71437.
The City of Milwaukee provides a comprehensive benefitprogram which includes the following:
- Wisconsin Retirement Systems (WRS) Defined Benefit Pension Plan
- 457 Deferred Compensation Plan
- Health and Dental Insurance
- Paid Parental Leave
- Comprehensive Wellness Program
- Onsite Clinic Services
- OnsiteEmployee Assistance Program
- Alternative Work Schedules
- Long Term Disability Insurance
- Group Life Insurance
- Tuition Benefits
- Paid Vacation
- 12 Paid Holidays
- Paid Sick Leave and other paid leaves
- Flexible Spending Arrangement
- Commuter Value Pass
For full details of the benefits offered by the City ofMilwaukee please visit Process THE SELECTION PROCESSwill be job-related and will consist of one ormore of the following: an evaluation of education experience and/or responsesto supplemental questions a written or performance test a structuredinterview or other assessment methods. The Department of Employee Relationsreserves the right to call only the most qualified candidates to structuredinterviews and performance examinations. Structured interviews may includewritten exercises. Selection process component weights will be determined byfurther analysis of the job. INITIAL FILING DATE- The selection process will be held as soonas practical after the deadline listed above. Receipt of applications may bediscontinued at any time after this date without prior notice. Howeverrecruitment may continue until the Citys needs have been met. Qualifiedapplicants will be notified of the date time and place of the selectionprocess components. Unless otherwise required by law the City of Milwaukeewill not provide alternative selection process dates or times. The applicant isresponsible for attending all phases of the job selection process at the timeand place designated by the City of Milwaukee. EEO 501 The City of Milwaukee values and encourages diversity and isan equal opportunity employer.Additional Information
Conclusion
Required Experience:
Junior IC
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
