CEE Project Manager (E6060)

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Education

Bachelors degree or equivalent experience or equivalent experience Req

Work Experience

4-7 years of professional experience including 35 years of project management experience preferably within a complex or matrixed organization. Experience in event management multimedia or nonprofit environments is highly desirable. Proven record of successful project leadership planning and delivery required. Req

Licenses and Certifications

Non ClinicalPMP - Project Management Professional Pref
Non ClinicalCAPM - Certified Associate In Project Mgmt Pref

Skills and Requirements

Strong skills in working with spreadsheet analysis & databases and Project Management Software
Proficiency with Microsoft Office Suite applications.
Ability to understand complex verbal and written user business requirements and translate those into well-written clear proposals requirements and specifications documents & project plans.
Ability to multitask and be comfortable working under tight deadlines on both individual and team-based projects.
Available for occasional travel to events and meetings. Estimate 2-5 times per year.
The individual must have excellent communication and motivational skills which will be used to enable and empower project participant efforts in support of assigned projects.

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.Job Summary
The CEE Project Manager provides overall planning coordination reporting and task management for assigned projects within the IEEE Conferences Events & Experiences (CEE) portfolio. This position applies PMI methodologies and structured project management principles to support staff volunteers and contract resources in achieving project goals deliverables and schedules.

The individual ensures effective coordination between all stakeholders maintains engagement of project teams and contributors and provides recommendations to CEE Leadership for the resolution of any obstacles impacting project objectives.

This role reports to the Director CEE Business Operations and supports initiatives across CEEs major functional areas including the IEEE meeting and conference business IEEE Multimedia IEEE Awards Department and the IEEE History Center. The incumbent must have the initiative organizational ability and experience to lead an active and diverse project portfolio with minimal supervision operating within a matrixed and highly collaborative environment.

Key Responsibilities

Project & Logistics Management
Define and document project scope goals and success metrics in collaboration with CEE leadership and functional managers.
Create detailed work plans that identify and sequence activities needed to successfully complete each project.
Determine resources (time budget staffing equipment) required to execute assigned projects.
Develop and manage schedules that effectively allocate available resources to assigned tasks and milestones.
Coordinate across IEEE staff volunteers and contractors to ensure timely delivery of project requirements and outcomes.
Support research outreach and partnerships that advance CEEs strategic goals including new program opportunities and collaborations with internal IEEE units.
Manage day-to-day logistics and project activities in accordance with IEEE policies and procedures.
Oversee assigned vendors or contractors ensuring deliverables meet performance and contractual requirements.
Prepare and maintain comprehensive project documentation risk registers and change logs.
Project Tracking and Reporting
Perform analysis and forecasting of project deliverables schedules and financials.
Generate reports on project status portfolio progress and risk assessments for leadership review.
Monitor approved budget expenditures track variances and report regularly (monthly or biweekly).
Manage all project funds according to IEEE accounting policies and procedures.
Prepare financial reports and supporting documentation for internal partners and external funders as required.
Develop and implement communication strategies for assigned projects ensuring timely updates to stakeholders and contributors.
Support CEE-wide reporting dashboards and portfolio-level metrics to promote transparency and data-driven decision-making.
Ensure all project information and records are properly organized documented and secured.
Conduct regular quality reviews of project deliverables to ensure they meet CEE standards and stakeholder expectations.
Up to 20% of time may involve managing projects as an individual contributor

Additional Responsibilities

Contribute to strategic planning efforts identifying opportunities to streamline workflows and strengthen cross-functional collaboration within CEE and across IEEE.
Serve as a resource for project management best practices templates and tools across the department.
Support onboarding and knowledge transfer within CEE project teams.

Required Experience:

EducationBachelors degree or equivalent experience or equivalent experience Req Work Experience4-7 years of professional experience including 35 years of project management experience preferably within a complex or matrixed organization. Experience in event management multimedia or nonprofit environ...