Executive Assistant to System Senior Executive

We are seeking a highly organized discreet and proactive Executive Assistant to provide advanced administrative support to senior leaders in our Legal and Compliance functions. This role is critical to the smooth operation of a complex highly regulated healthcare environment and requires exceptional judgment attention to detail and the ability to manage sensitive and confidential information. The ideal candidate is a trusted partner who anticipates needs manages competing priorities and communicates effectively across all levels of the organization.

Location: Onsite - Des Moines IA

Hours: Monday-Friday 8am-5pm

At UnityPoint Health you matter. Were proud to be recognized as a Top 150 Place to Work in Healthcare by Beckers Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities no matter what life stage youre in. Here are just a few:

• Expect paid time off parental leave 401K matching and an employee recognition program.

• Dental and health insurance paid holidays short and long-term disability and more. We even offer pet insurance for your four-legged family members.

• Early access to earned wages with Daily Pay tuition reimbursement to help further your career and adoption assistance to help you grow your family.

With a collective goal to champion a culture of belonging where everyone feels valued and respected we honor the ways people are unique and embrace what brings us together.

And we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Executive Support:

• Manages senior vice presidents calendar coordinating with internal and external parties to prioritize and organize meetings appointments and events across multiple time zones.
• Supports the preparation of PowerPoint presentations and executive reports ensuring materials align with strategic objectives and are designed as per upcoming meetings.
• Assists with the creation and distribution of agendas and provides accurate and timely minutes and follow-up actions during and after senior leadership meetings.
• Maintains a comprehensive and confidential filing system for all relevant documents ensuring ease of retrieval and adherence to privacy standards.
• Coordinates travel arrangements
• Reviews and manages the senior vice presidents written if directed and call correspondence drafting responses as appropriate and ensuring high-priority communications are addressed promptly.
• Serves as the primary point of contact between the senior vice president office and internal and external stakeholders ensuring clear and timely communication.

Departmental Support:

• Coordinates and supports the logistical aspects of meetings retreats and conference calls including agenda preparation scheduling and technology setup.
• Drafts composes and proofreads a variety of documents including reports memoranda and correspondence.
• Assist with the preparation and monitoring of budgets expense reports and contracts.
• Works on initiatives to improve office practices and workflows recommending strategies to enhance efficiency effectiveness and overall operations.
• Participates in event planning project coordination and office management tasks as needed.
• Partner closely with other executive assistants and department leaders to ensure alignment across the leadership team.

Education:

• Associate degree required
• Bachelors degree in business or health administration preferred

Experience:

• Experience supporting attorneys in a law firm or legal department highly preferred
• 3-5 years of experience in an assistant or related role required
• 2 years of experience supporting senior executives in a fast-paced complex work environment required
• Experience in a healthcare setting preferred