Description:

Job Description Summary:

Duties and Responsibilities:

Job Duties and Accountabilities

Rotation Clerkship and Residency Management

• Independently manage the scheduling changes and the administration of clinical rotations.
• Oversee CPM students monthly onboarding at external clinical facilities ensuring all students are in compliance with site HR and GME requirements.
• Draft review and submit clinical training compliance documentation for CPM students including Credentialing Attestation Health Records Background Check report Drug Screening report Letter of Good Standing TQCVL etc.
• Serve as the primary liaison between the CPM program clinical sites and preceptors addressing concerns and resolving issues promptly.
• Manage CPM-Clinical Inbox to provide clinical curriculum information rotation logistics and clinical affairs resources for preceptors and students.
• Maintain affiliation agreements in collaboration with the SMU contract specialists including verifying contract information submitting CCRF tracking obligations and renewal timelines.
• Assist Associate Dean for Clinical Affairs in administering clinical exams rotation surveys clinical grades reporting clinical affairs meetings and core rotation candidates interviews.
• Monitor student evaluations and rotation feedback flagging concerns and coordinating remediation support when needed.
• Develop credentialing and onboarding workflows and SOPs in alignment with CPM program policies to streamline clinical affairs management.

Graduate Placement Support

• Support students on clerkship (3rd year students) and residency application preparation (4th year students) and professional development.
• Coordinate and deliver informational meetings to strengthen residency readiness.
• Manage the submission of required residency documents (transcripts etc) in compliance with application requirements and deadlines.
• Coordinate the schools participation in the CASPR/CRIP ensuring accuracy and timeliness of submissions.
• Maintain data on match outcomes and provide reporting to leadership and accreditation bodies.

Technology and Database Management

• Develop and maintain Exxat-Prism the CPM clinical educational platform used as a centralized clinical rotation database.
• Serve as the primary system administrator and trainer providing guidance to faculty students and staff on using Exxat effectively for clinical rotation.
• Regularly update the database to ensure accuracy and accessibility for internal use and external communication.

Administrative & Financial Oversight

• Submit and track invoices related to clinical rotations and paid clinical contracts ensuring accuracy and timely processing.
• Maintain accurate records of student clinical education and graduate placement activities in institutional databases.
• Generate reports for accreditation reviews leadership meetings and program improvement initiatives.
• Identify opportunities to streamline processes and improve efficiency within clinical and placement operations.

Collaboration & Institutional Support

• Partner with faculty preceptors and administrators to maintain high standards in clinical education and graduate placement.
• Represent the CPM program professionally in communications with clinical partners and residency programs.
• Contribute to initiatives that strengthen the quality and reputation of the schools clinical and graduate placement programs.

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