Fiscal Assistant Nashville, TNHybrid

Job Title: Fiscal Assistant
Nashville TN/Hybrid
3 Months

Position Summary

The Fiscal Assistant provides fiscal and administrative support for grant-funded programs. This role supports budget tracking expenditure monitoring reconciliations and documentation to help ensure spending is accurate allowable and compliant with grant terms and applicable federal/state requirements. This position is ideal for someone who enjoys working with financial data and has strong attention to detail.

Key Responsibilities

• Track and maintain fiscal records for grant-funded activities including expenditures invoices and supporting documentation.
• Assist with monitoring grant spending to ensure costs align with approved budgets funding requirements and agency policy
• Prepare and update spreadsheets reconciliations and routine financial reports review for accuracy and completeness
• Monitor invoices and payments to ensure compliance with federal and agency guidelines
• Support budget tracking projections and variance/expenditure analysis for program and fiscal leadership
• Communicate with program staff and fiscal team members to resolve financial questions coding issues or discrepancies
• Use Microsoft Excel to organize data perform basic analysis and generate routine summaries/reports
• Perform related administrative and fiscal support tasks as assigned

Knowledge Skills and Abilities

• Proficiency withMicrosoft Office(e.g.Outlook Word Excel PowerPoint) for creating editing and managing documents communications and basic data trackers
• Ability touse spreadsheetsto enter data maintain trackers and perform basic calculations with accuracy
• Ability to review information foraccuracy completeness and consistency; identify discrepancies and follow up as needed
• Ability towork with financial data including budgets expenditures and reconciliations
• Ability to follow established procedures manage multiple tasks and meet deadlines
• Ability to work independently and collaboratively as part of a team
• Strong organizational skills and attention to detail including maintaining clear documentation and records
• Ability to learn and useagency systems and processesas required

Minimum Qualifications

• A degree in accounting finance business or a related fieldOR
• Two years or more of experience in fiscal accounting and administrative support

Preferred Qualifications

• Familiarity with financial reporting reconciliations invoice review and grant monitoring processes
• Strong proficiency inMicrosoft Excelfor maintaining fiscal trackers reconciliations and routine reporting (intermediate functions preferred)
• Experience working withfederal grantsor grant-funded programs

Work Environment:

This is a hybrid position with in-person attendance in Nashville central office required on first day for laptop deployment and orientation. Travel to central office is -person attendance required quarterly for division meetings in Nashville. Position is renewable annually on 6/30 pending funding availability. Typical working hours are Monday - Friday 8AM to 4:30PM CST. Position is 37.5 hours per week reflective of state work week.

This position is funded with the Rural Health Transformation grant which is renewable through Oct. 30 2030.