Administrative Assistant

Seeking: compassionate individuals looking to help make a difference!

If you are passionate about making a difference in someones life and want to work for an organization that appreciates and recognizes their employees success we encourage you to apply today!

Seeking a Part Time Adminstrative Assistant on our Ithaca Corps Team

Our Part Time opportunities offer:

Generous time off every year including 14 paid holidays vacation time and sick time

Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)

Tax Deferred Annuity (403B)

Eligibility for supplemental insurance plans including Short Term Disability AFLAC and Voluntary Term Life

Christmas Bonus

Wireless discount for Verizon customers

Free parking

SCOPE AND PURPOSE OF POSITION:
General Secretarial duties in support of the Corps Officers

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Provide a confidential and compassionate interview with walk-ins needing emergency assistance. Complete all family intake information and assess the need required.
Accurately document all information required by The Salvation Army and cooperating agencies (i.e. The Food Bank of Central New York).
Manage community volunteers.
Organize and maintain all necessary files for Salvation Army programs and other secretarial duties.
Network with other local agencies when needed to provide best means of assistance.
Assist volunteers of the Client Choice System of The Food Bank of Central New York when filling emergency food assistance.
Attend any necessary training required for services and remain up to date on certifications.
Act as Point of Contact for most of our community through the phone and our office.
a. Answer provide correct information and referrals for each call.
b. Record messages for appropriate persons.
c. Update outgoing messages during special times (Christmas and back to school).
Complete and file tax donation forms when requested.
Provide direct emergency assistance via writing vouchers as available:
a. Manage and maintain files paperwork and statistics
Maintain calendars to coordinate corps officers and all community responsibilities.
Prepare type and copy correspondences and other documents as needed and on a timely basis to include but not limited to:
a. Thank you birthday cards and prayer requests
b. Church bulletins for each Sunday and special services
Work with officer to coordinate Christmas collections distribution thank you letters reports
Coordinate annual Fishing Tournament.
Attend the employee meetings to take notes for officer filing and reference.
Pick up donations make camp runs and take seniors home as needed.
Order office supplies used regularly and anything else the officers or corps leaders need.

SPECIAL SKILLS CERTIFICATES LICENSES REGISTRATIONS:
Pleasant attitude with all staff.
Proficiency with Microsoft Office products.
Training with Food Bank of Central New York on policy (attend after hired).
Valid drivers license that meets The Salvation Army insurance requirements.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.