Executive Administrative Assistant Office Manager
Share
Job Location:
Mississauga - Canada
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Jack Links in Canada is located Mississauga Ontario. This is a great opportunity for a highly organized Executive Assistant to be part of tight knit Team. We are seeking a highly organized and proactive Executive Assistant to provide highlevel administrative and operational support to the Canadian leadership team. The EA will manage complex scheduling demands coordinate crossfunctional communication and act as a trusted partner who ensures the organization runs efficiently.
DUTIES AND RESPONSIBILITIES (Essential Job Functions)
The duties and responsibilities of this position shall consist of but not be limited to the following:
- Manage team calendars coordinate meetings and ensure time is used effectively.
- Prepare meeting agendas presentations reports and take minutes as needed.
- Manage confidential documents and maintain organized filing systems.
- Arrange detailed travel itineraries accommodations and trip documentation.
- Assist with expense reporting and budget tracking across each channel of business.
- Serve as the primary liaison between company and internal/external partners.
- Coordinate crossteam communications to ensure clarity and alignment.
- Coordination vendors for office supplies equipment and services ensuring cost effectiveness.
- Procures all materials supplies and parts necessary to maintain the office and our remote employees.
- Manage and maintain all equipment furniture and security to provide a safe working environment.
- Identify operational gaps and assist in problemsolving to keep priorities on track.
- Organize and coordinate communication of our Jack Links Canadian HR Policies ensuring that our employees are regularly informed of policies and procedures to support their daily work.
JACK LINKS CORE VALUES:
Be Real Speed Matters Stewardship Relationship Driven Self-Discipline and Show Awesome Character.
Qualifications :
Required Qualifications:
- Bachelors degree or equivalent combination of education and experience
- 3 years relevant EA experience
- Experience in coordinating regular team information policies and communication
- Experience developing maintenance and asset management programs
- Proficient with Microsoft Excel PowerPoint Word and Outlook
Preferred Qualifications:
- Knowledge of workplace safety standards regulatory requirements and industry best practices.
- Building or property management experience a plus.
- Experience in maintaining a secure and compliant office environment through HR policies.
- Some experience in communicating and coordinating HR policies is an asset.
REQUIRED SKILLS KNOWLEDGE AND ABILITIES
- Excellent verbal and written communication skills; must work effectively with all levels of management and employees
- Must demonstrate effective leadership problem solving presentation and Team Member motivational skills
- Demonstrated organizational and time management skills
- Ability to anticipate and coordinate multiple projects and assignments in order to meet deadlines
- Ability to prioritize and manage multiple projects
Additional Information :
The salary range for this role is $68000 $85000(Annually). Actual salaries will vary based on several factors including but not limited to external market data internal equity location and candidate skill set and experience. Base pay is just one component of Jack Links Total Rewards package for Team Members. Other rewards may include annual incentive and program-specific awards. Jack Links provides a variety of benefits to eligible Team Members including medical dental and vision benefits life and disability insurance 401k participation paid holidays and paid time off.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:
Jack Links provides equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic that is protected by federal state or local law.
E-VERIFY:
Jack Links is participant in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For information about the E-Verify program please visit: your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
At Jack Link’s, we feed the journey. We take pride in rolling up our sleeves and getting things done together. Fueled by creativity, passion, and a commitment to doing things the right way, we tackle the hard stuff first and focus on real progress, bold moves, and no excuses. We creat ... View more
