Program & Events Manager
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Job Location:
Bethesda, MD - USA
Yearly Salary:
$ 58 - 68
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Organization
The Foundation for Advanced Education in the Sciences (FAES) is an entrepreneurial non-profit organization located at the National Institute of Health (NIH) in Bethesda Maryland. We design and deliver advanced educational programs and activities that enhance professional life and productivity on NIH campuses. As a small but mighty team we rely on integrity ingenuity and a strong sense of purpose to make a lasting impact. Our work environment is collaborative fast-paced and deeply rewarding with a generous benefits package.
Position Overview
The Program & Events Manager is responsible for planning and executing a wide range of in-person hybrid and virtual programs and events from small meetings to large-scale initiatives. This role manages logistics vendors budgets and timelines while also supporting marketing communications and administrative operations.
This is a highly visible role that serves as a key liaison between the NIH community vendors partners and internal staff. The ideal candidate is organized proactive detail-oriented and comfortable managing multiple priorities in a dynamic environment. This role requires strong organizational skills communication abilities and the ability to work under pressure and manage processes with little oversight. This position blends special program execution event planning with marketing and administrative operations.
This role requires you to successfully pass an NIH background check.
Key Responsibilities
- Program & Event Management
- Plan coordinate and execute programs and events from concept through completion
- Manage logistics including venues catering A/V speakers travel and on-site support
- Recruit train and oversee contractors and temporary event staff
- Negotiate vendor contracts and manage relationships with vendors and speakers
- Track budgets process invoices and coordinate payments with accounting
- Prepare post-event summaries reports and metrics for leadership and Board use
- Partner with the Director of Administration on NIH collaborations and partnerships
- Occasional travel to off-site events is required
Marketing & Communications
- Support promotional efforts including email campaigns newsletters and social media
- Coordinate with marketing and website contractors to ensure accurate and timely updates
- Assist with the development of digital and print collateral for programs and events
Administrative & Operations Support
- Provide general administrative support and backup front desk coverage as needed
- Maintain program records contact lists and internal documentation
- Support senior leadership with scheduling logistics and reporting
Qualifications
- Strong organizational communication and problem-solving skills
- Excellent attention to detail and ability to manage multiple projects simultaneously
- Professional customer-focused demeanor with strong interpersonal skills
- Ability to handle confidential information with discretion
- Experience hiring and managing seasonal or temporary staff
- Proficiency in Microsoft 365 Zoom and Adobe Acrobat
- Experience with event registration or project management tools preferred
Education & Experience
- Bachelors degree preferred
- 2 - 4 years of experience in event planning program coordination or administrative operations
- Experience in nonprofit higher education or similar environments a plus
Benefits
- 100% employer-paid medical and dental insurance
- Generous paid time off and holidays
- Tuition reimbursement and professional development support
- Retirement plan with employer contribution
- Hybrid work flexibility
- Travel mileage reimbursement
Work Environment
This role operates in a hybrid work model and requires occasional evening or after-hours event support. Must be able to lift up to 25 lbs. stand for extended periods during events and assist with setup and breakdown of event materials.
Equal Employment Opportunity Statement
The Foundation for Advanced Education in the Sciences (FAES) is an Equal Opportunity Employer. We are committed to providing equal employment opportunity to all applicants and employees without regard to race color religion sex gender identity or expression sexual orientation national origin age disability veteran status marital status or any other protected characteristic under applicable federal state or local law. FAES also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.
Required Experience:
Manager
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
Retail Coordinator – Gift Shop The Foundation for Advanced Education in the Sciences, Inc. (FAES), is an entrepreneurial non-profit organization, located at the National Institutes of Health (NIH) in Bethesda, Maryland, which conducts programs and activities to promote the productivit ... View more
