Office Manager
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Posted on:
1 hour ago
Vacancies:
1 Vacancy
Job Summary
Office Manager
Industry: Marine Logistics Terminal Operations
Location: Tampa Florida (Fully OnSite; frequent travel to Manatee County office)
About the Company
A fast-growing provider of integrated marine logistics and terminal operations supporting global bulk and breakbulk customers. The company manages multiple strategically located terminals and delivers end-to-end solutions including stevedoring warehousing cargo handling and supply chain optimization. Their continued U.S. expansion is driven by a commitment to operational excellence safety and high-quality customer service.
About the Role
The Office Manager is a critical member of the administrative and operational support structure for the Tampa and Manatee offices. As the key point of contact and the central hub for daily office operations this role provides essential support to Operations Business Development Terminals and internal leadership.
This is an opportunity to join a growth-oriented and highly collaborative organization. The ideal candidate is proactive adaptable and comfortable managing a wide range of operational administrative and logistics-related responsibilities.
What Youll Do
Office & Administrative Management:
- Serve as the main point of contact for internal and external stakeholders.
- Support operations staff with scheduling timeoff requests and workforce coordination.
- Manage office structure supplies communication flow and administrative tasks.
- Maintain accurate employee and operational records including permits and contracts.
- Support logistics documentation including Bills of Lading (BOLs) and shipping records.
- Assist with document review compliance tracking and record retention.
- Provide day-to-day support to Operations Terminals Maintenance and Business Development teams.
- Maintain understanding of logistics workflows transload operations and port/warehouse activities.
- Gather and document business requirements from internal stakeholders.
- Analyze workflows and identify opportunities for process improvement.
- Document process maps user stories and operational requirements.
- Assist with solution design alongside technical teams.
- Support testing change management and post-implementation follow-up.
- Coordinate with Sales and Business Development teams to support operational readiness.
- Collaborate across departments to streamline communication and workflow.
- Maintain flexibility in a fast-paced changing work environment.
- And other assignments and tasks as required.
Who You Are:
- Experienced in logistics supply chain operations or terminal/warehouse environments.
- A proactive self-starter who thrives in fast-moving settings.
- Organized adaptable and comfortable managing multiple priorities at once.
- Positive attitude with a collaborative service-oriented approach.
- Strong communicator with excellent interpersonal skills.
- Bilingual (Spanish) strongly preferred.
Qualifications
- Education & Experience:
- Associates or bachelors degree in business administration operations logistics or a related field. Industry-specific experience acceptable as a substitute.
- 35 years of office or operations management experience within logistics transportation warehousing or distribution.
- Strong working knowledge of logistics documents and workflows (BOLs scheduling etc.)
- Technical Skills:
- Proficient in Microsoft Office Suite (Excel Word Outlook).
- Familiarity with HubSpot is an advantage.
- Soft Skills:
- Adaptable open to feedback and comfortable navigating shifting priorities.
- Strong organization communication and follow-through.
- Able to work independently while collaborating across teams.
Work Environment & Physical Requirements
- Must be comfortable working in a fast-paced dynamic environment where priorities may shift.
- This role requires prolonged periods of sitting at a desk and working on a computer.
- Ability to occasionally lift up to 15 lbs for office-related tasks.
- Occasional extended hours during peak times.
Why Youll Love This Opportunity
- Join a rapidly expanding logistics organization
- Opportunity to shape office and operational processes.
- Dynamic flexible culture that values initiative.
- Exposure to logistics terminal operations and multiple business functions.
- High-visibility role with room for professional growth.
Compensation & Benefits
- Competitive salary: $50000$70000/year (based on experience).
- PTO health insurance life insurance and short and long-term disability voluntary dental and vision options.
- 401(k) with up to 4% employer match.
How to Apply
This role is being filled in partnership with ezHIRE. Interested candidates are invited to submit their applications through the ezHIRE portal.
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
