HRIS Associate – Position Management

Union: Non-union
Number of vacancies: 1
New or Replacement Position: New
Site: Princess Margaret Cancer Centre
Department: People & Culture
Reports to: Senior Business Analyst HRIS
Salary Range: $32.59 - $48.89 per hour
Hours: 37.5 hours per week
Status: Temporary Full-Time
Closing Date: February 5 2026

Position Summary

As a HRIS Associate - Position Management you will play a crucial role in optimizing UHNs organizational structure by analyzing and managing position data. Your expertise will ensure that UHN utilizes its human resources efficiently and aligns position structures with strategic objectives. You will collaborate with People & Culture and departmental leaders across UHN to ensure position management data is accurate in the HRIS and a central repository. You will partner with and advise departmental leaders to understand the business requirements and process for creating and maintaining position management and for data and reporting needs.

About you

We want someone with strong knowledge and understanding of HRIS Position Management. Your analytical skills attention to detail and proficiency in HRIS systems will be essential in maintaining accurate records and driving process improvements.

You ideally have experience working with HRIS and position data in a hospital environment and experience collaborating with People and Culture and departmental leaders to gather required information.

Primary Responsibilities:

• Position Analysis and Planning: Collaborate with People and Culture and department leaders to align position management with organizational goals and workforce planning strategies. Conduct thorough analysis of current position structures and recommend changes to improve efficiency and effectiveness.
• Data Management: Maintaining accurate and up-to-date information about positions. Track the status of positions (filled vacant upcoming openings) and ensuring that positions are aligned with organizational needs. Develop maintain and troubleshoot Oracle SQL scripts to support HRIS data processing and reporting needs.
• Compliance: Adhere to audit and data verification processes to ensure information is correct and maintained properly.
• Process Improvement: Identify opportunities for process improvements and implement best practices in position management.
• Communication: Simplify complex information and communicate findings to key stakeholders. Acts as a first point of contact for user guidance and advice. Responds to queries and issues related to position to identify the root cause and solve the issue directly
• Training: Identify skills and knowledge gaps in position management across the organization deliver training programs for position management support employees during the HRIS transition to understand position management and create and maintain training materials for position management.

Qualifications :

• Bachelors degree in Human Resources Business Administration Information Technology or related field.
• 2 - 3 years experience in a Human Resources role that is data focused or a decision support role with the ability to quickly learn business processes and data sets
• Proven experience in data cleaning data validation or related roles.
• High level of accuracy and attention to detail in data management and reporting.
• Excellent organizational time management and interpersonal skills.
• Ability to work independently and as a team member.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time