Executive Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Overview
Apogee has an exciting new opportunity for an Executive Administrative Assistant in support of Special Operations Forces Acquisition Technology and Logistics (SOF AT&L) Directorate of Science & Technology.
This is a full-time opportunity located at MacDill AFB FL.
Responsibilities
- Provide Management of the S&T Executive Office email with executive-level messaging as required. Coordinate and schedule internal/external meetings conference calls video teleconferences and events.
- Manage travel prepare travel itinerary and provide meeting agendas as required.
- Provide continuity in the executives absence.
- Excellent Knowledge/Proficiency in TMT DTS Microsoft Office products and SharePoint.
- Plan and coordinate administrative functions and provide information assistance and advice regarding official functions of the organization.
- Act as an interface with military governmental and private sector organizations for visits/matters on protocol coordinating protocol issues arising from official functions.
- Conduct VIP and Visitor coordination with protocol for all official visits.
- Performs all office administrative duties at the General Officer/Flag Officer Level including travel managing calendar scheduling meetings managing phone calls managing emails and managing office supplies.
- Conducts data calls and workflow tasks in enterprise systems.
- Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments.
Qualifications
Minimum Experience:
Citizenship: Must be a US citizen
Clearance: Must possess and maintain a TS w/SCI eligibility
Education: Associates Degree
Years of Experience: Minimum of 10 years of experience related to executive administration including:
- Experience using the Defense Travel System (DTS) Task Management Tool (TMT) SharePoint Portal VTC Procedures and Meeting Scheduler
Preferred Qualifications:
Education: Bachelors degree
Years of Experience: Minimum of 6 years of experience related to executive administration
Additional Experience:
- Working-level knowledge of SOCOM systems for Form 14
- Meeting Scheduler is highly desired.
Additional Information
Location: MacDill AFB FL
On-site/Hybrid/Remote: On-Site
Travel: 10%
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Apogee is a mission-driven organization delivering defense contracting, security, and innovative technology solutions. Discover More.
