Administrative Assistant 4

The Administrative Assistant 4 position exists to perform administrative assistance to one or more Divisions/Departments; performs highly diversified tasks requiring comprehensive knowledge of Focus on the Family policies and procedures; utilizes a broad knowledge of the functions and general operating methods and policies of supervisor(s) and the ministry with general direction; plans/arranges own work using a wide range of procedures; assumes responsibility for general decisions; on own initiative analyzes problems recommends solutions and follows through until resolved; refers only complex problems to Duties/Responsibilities:Assists and relieves supervisor(s) of a variety of complex administrative duties by specific or general authorization; utilizes independent judgment determining when to act for supervisor and when to refer problems for personal attentionScreens incoming mail both internal and external; answers or refers to other managers for appropriate distribution of items not requiring supervisors personal handling; alerts supervisor of mail which requires immediate actionCompiles and analyzes requested information; drafts replies and/or transcribes correspondence for signaturePlaces receives screens and refers telephone calls to appropriate personnel; responds to highly diversified inquiries from management employees constituents and the general public; regularly interfaces with other departments and agencies outside the ministry to exchange information answer inquiries act on problems and secure cooperation or approval on action to be taken; follows up to ensure that response has been adequateChecks prepares corrects and/or summarizes reports records and correspondence; compiles financial statistical or numerical statements by collecting data performing calculations and verifying resultsOperates and inputs data into computer terminals utilizing existing software; performs computer inquiries and generates computer reports Operates independently in absence of supervisor calling on staff when required; assists and advises supervisor on problems sorts correspondence mail and matters by order of importance and priority for immediate action upon supervisors returnServes as a liaison between manager and others; follows up to ensure a timely response to projects and assignmentsParticipates in various special projects involving in-depth familiarity with ministry background and policy spanning more than one functional area or operating division; searches manuals files and records for relevant background informationMonitors administrative assignments within the organization by setting priorities for meeting deadlines and balancing supervisors and own workloads; adjusts work schedule to meet extra demands; prioritizes tasks to complete multiple projectsInitiates and organizes data for reports and presentations for supervisors review; responsible for preparation of presentations reports charts and graphs to be presented to any level of managementIndependently answers administrative/procedural questions relating to policy and procedure for other ministry personnel and outside callers utilizing a comprehensive knowledge of the functions operating methods and practices of the organizationMaintains supervisors office calendar; arranges meetings with employees and constituency; establishes priorities for appointments and makes travel arrangements both domestically and internationallyResponds to complaints and problems of employees/constituency who have contacted supervisors office by recording complaints and using own judgment to answer general questions; refers specific problems to supervisor or to relevant areaOther Duties/Responsibilities:Displays the ability to safeguard the ministrys integrity when handling confidential informationPerforms other duties as assigned Managerial Breadth/Scope of Job:May train instruct and/or coordinate the work of other administrative personnel within the divisionWorking Environment/Physical Requirements:Office environment; involves sitting for extended periods of timeJOB QUALIFICATIONS/REQUIREMENTSCharacter/Spiritual:Exemplifies Ephesians 5:1-2 Therefore be imitators of God as dear children and walk in love as Christ also has loved us and given Himself for the Great Commission given by Jesus Christ in Matthew 28:19-20 Go therefore and make disciples of all the nations baptizing them in the name of the Father and of the Son and of the Holy Spirit teaching them to observe all things that I have commanded you; and lo I am with you always even to the end of the a consistent witness for Jesus Christ; maintains a courteous Christ-like attitude in dealing with people within and outside of Focus; adheres to theStandard of Moral ConductandStatement of Faith; upholds Focus on the Familys ministry in prayerPrays personally for Focus on the Familys staff and constituents and may occasionally lead in a public prayerEngages in Christian ministryDemonstrates behaviors aligned withFOF core valuesPersonal Characteristics:Knowledge/Experience:Specialized training/education equivalent to two years of college4-6 years of directly related experienceSkills Abilities and Special Talents/Gifts:Ability to communicate effectively (oral and written) especially when directing other personnel; frequently interfaces with individuals in executive positions; completediscretion courtesy and tact required when dealing with individuals on telephone and inpersonAbility to establish and maintain rapport with various levels of staff across the ministry; (contacts will extend to the Office of the President)Ability to respond appropriately to employees constituency and executive management especially during high-pressure situationsAbility to work in a dynamic environment and adjust priorities accordinglyGood mathematical and analytical skills to develop and monitor systemsExhibits good leadership capabilities to coordinate administrative workflowTypes 70 - 75 wpmProficient in the use of computer hardware and softwareAdvanced knowledge of Microsoft Word Excel and PowerPointPossesses shorthand or equivalent transcription abilitiesPay Range: $18.00 to $21.00Application Materials Required: Cover Letter Resume/CV*Colorado Residents: In any materials you submit you may redact or remove any age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply please submit the following application materials to this posting. 1. A current resume. 2. A cover letter that specifically addresses the job requirements and outlines on the Family puts a high value on our team members and offers a unique benefit scheduled for 20 hours or more per week are eligible for:Norton LifeLock ID Theft CoverageLegal Shield/ID Shield CoverageAFLAC403B Retirement PlanVacation Time & Vacation PayoutSick TimeHolidaysService AwardsCommunity Service DaysBookstore DiscountFitness CenterEmployees scheduled for 30 hours or more per week are eligible for all the above and:Medical PlanDental PlanVision PlanLife InsuranceDisability InsuranceFlexible Spending AccountsEAP (Employee Assistance Program)Tuition ReimbursementWarehouse Membership ReimbursementNote: This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language refer to the governing plan documents.*Temporary employees are not eligible for benefits except for:Sick TimeBookstore DiscountFitness CenterTentative Search Timeline:Priority will be given to applications submitted by February 26 2026 However this posting will remain open until potential employee start date is March 16 2026Posting date: January 26 2026Un-posting date: ongoing until filledPosting contact email: