Administrative Associate Risk, Fraud, Controls, Personal Investor

Are you ready to be the backbone of our dynamic team As anAdministrative Associate supporting the leaders in Risk Fraud Controls & Investor Protection youll play a crucial role in ensuring our operations run smoothly and efficiently anticipating needs and proactively solving problems.

Highlights of our team:

• Members of this team can function cohesively and can complete tasks very quickly and seamlessly. Being proactive and having strong problem-solving skills is key.

What benefits can you expect from this role:

• Exposure: This role offers the opportunity to work with and support the executive leadership team through a variety of tasks.

• Relationship Management: This role learns how to manage different audiences and how to confidently influence and execute decisions.

Successful candidates for this role will:

• Be able to quickly adapt and respond to change and last-minute requests while managing expectations of leadership team while remaining positive

• Have strong attention to detail time management and ability to shift priorities of different tasks when needed

• Excel in relationship management in order to build strong effective relationships with those they are supporting

• Possess problem solving skills a positive attitude and be a team player

Duties and Responsibilities

in a confidential highly responsive relationship with the senior executive leadership team to:
Arrange and manage logistics for departmental meetings and conferences
Prepare materials for team meetings
Maintain calendars; organize and schedule appointments
Coordinate travel for arrangements for senior leaders
Prepare reports and presentations
Manage site visitors
Act as the point of contact for internal and external clients/vendors
Assist with tracking maintaining departmental expenses
Assist with training and peer coaching
Provide backup coverage for other department admins during PTO
Provide on-site coverage for visiting Principals
Proactively engage Admin Supervisor to take on additional responsibilities for the benefit of the broader S&OE Departments.

2. Follows established procedures and guidelines with limited opportunity to exercise independent judgement.

3. Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of two years administrative or secretarial experience preferably in a medium to large size department in a corporate setting.

• High school diploma or an equivalent combination of training and experience; Associates degree or Bachelor degree preferred.

Special Factors

Sponsorship

About Vanguard

At Vanguard we dont just have a missionwere on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.