HAT Administrative Assistant

THE OUTSIDE IS IN US ALL.

Please remember to attach the required documents listed in this announcement.

• References

Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on February 15 2026. You must apply through the State of Montana Career site.

Special Information:

Identity of applicants who become finalists may be releases to the public if the Department deems it necessary. Employees who exceed 1040 hours in a calendar year are also provided health dental and life insurance. Other benefits include retirement paid vacation sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).

A successful applicant will be subject to a background investigation.

Women and minorities are under-represented in this job category and are encouraged to apply.

Specific Job Information: The Hunting Access Program Administrative Assistant focuses on public use planning implementation and administration of private land access programs in the region. This position assists with the administration and implementation of all FWP private land access programs within a region.

Understanding Montanas hunting heritage recreational opportunities natural resource rules and regulations is advantageous. Applicants must have aptitude for building and maintaining interpersonal relationships preferably with private landowners the public and partner agencies. Must be able to effectively communicate verbally and in writing with a wide variety of people and personalities including ranchers farmers biologists game wardens hunters anglers and other recreationalists. Must have excellent customer service skills and a desire to help people. Must be tactful courteous and professional in communication approach. Should have ability to learn and understand hunting and fishing regulations public use rules and natural resource management. Applicants must be capable of learning and explaining department principles and concepts in a simple clear and effective way to members of the public. Must have ability to work independently with little to no daily supervision in an office setting. Knowledge of Montana and understanding of agricultural practices is advantageous. A positive outlook and demeanor is required.

The regional Hunting Access Program Administrative Assistant provides clerical administrative informational and database support to the Regional Access Manager other department staff and the general public to assist in the efficient effective management and day-to-day operation of the departments access programs.

This position would work approximately 40 hours a week during March through May 15-20 hours per week until the end of September 5-10 hours a week as needed between October through February.

Job Duties:

Assists with planning administration and implementation of private land access programs and processes. Translates access agreements into public information documents. This may include building editing and maintaining regional access program public rules documents by using word adobe acrobat or other applicable computer programs. Help to ensure that the intent of program policies guidelines and landowner agreements are accurate clear and understandable to the public and that public information has minimal errors when released. Performs administrative duties to keep the regional access programs running smoothly for areas of direct responsibility. Collects tabulates summarizes and maintains public use information program records and program databases. Assists with issuing public access area permission resources. Assists in the preparation and maintenance of public hunting and other recreational access field resources.

Provides FWP access program information to the public and landowners. Provides information and resources necessary for users to appropriately and safely utilize areas open for public recreational use. Responds to inquiries about diverse situations related to fish wildlife and outdoor recreation. Provides public information to users about historical cultural and other recreational resources. Responds to a high volume of inquiries from landowners hunters anglers and other recreational users. Interprets and explains access rules policies and laws to the public and landowners. Provides technical assistance and resources for the department public landowners other agencies and partner organizations when requested. Works collaboratively with regional managers game wardens and biologists to ensure access programs are implemented in accordance with private land agreement terms laws policies public use rules and program intent. Helps resolve regional implementation problems and assists the public at the regional office. Assists with the planning and organization of landowner appreciation logistics and events. This includes planning and hosting annual landowner recognition dinners program awards and other landowner appreciation resources.

Overall working conditions are within an office environment. All work must be accomplished with frequent interruptions while meeting many required deadlines during extremely busy times of the year. Pressures from staff and the general public are demanding.

Good physical condition is important as the employee is occasionally required to lift boxes weighing up to 25 pounds; sitting for long periods of time at a desk on the telephone and at computer workstations.

Minimum Qualifications (Education and Experience):

The knowledge skills and abilities of this position are normally attained through combination of education and experience equivalent two years job-related college or vocational training and two years of job-related work experience. Other combinations of education and experience will be considered on a case-by-case basis.