Event Planning and Hospitality Specialist
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Job Location:
Northfield, OH - USA
Monthly Salary:
$ 47000 - 53000
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Title: Event Planning and Hospitality Specialist.
Department: Marketing & Communications College Events.
Classification: Exempt.
FTE: 1.0.
Work Schedule: Monday - Friday 8:00 a.m. 5:00 p.m.; this position will work some evenings and weekends during events for which this position has primary responsibility average 4-10 weekend hours during summer season and on call 24/7 during 10 week summer session for emergencies; travel up to 5% of the work schedule which includes local (Twin Cities metro area) and national travel; overnight trips average 1-2 trips per year.
Work Location: Hybrid. WFH 2 days a week on campus 3 days a week. Will work on campus fully for the first three months.
Salary Range: $47000 - $53000.
Essential Job Duties:
- Assist the planning of small to midsize events or portions of events partnering with departments to determine event goals and objectives and event logistic.
- Support the coordination of large-scale or signature college events.
- Provide onsite leadership for events and be the primary point person for real-time troubleshooting decision-making and direction for staff and volunteers by evaluating risks and making changes when necessary to make sure the event remains successful on budget and consistent with our quality standards.
- Coordinate with on-campus partners (Public Safety Facilities Bon Appetit IT Broadcast/Media Service Residence Life etc.) to manage logistics to ensure quality event experiences.
- During summer program serve as primary contact when needed for parents directors coaches public safety and event staff; assess and handle all medical emergencies missing camper situations and disciplinary actions with campers.
- Manage contracts and processing of invoices for event vendors.
- Manage the process and maintain database for all camps and conference contracts.
- Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
- Complete and meet deadlines for required training and performance management cycle
- Perform other duties as assigned.
- Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
- Make informed decisions related to event logistics in partnership with on and off-campus partners including catering public safety facilities/custodial IT rental vendors musicians faculty and staff.
Supervision Received and Exercised:
- Reports to the Director of College Events.
- This position does not supervise staff or student workers.
Required Qualifications:
- Education: Bachelors Degree or equivalent experience; maintain a valid drivers license or obtain a valid drivers license within three months of starting; and meet St. Olaf college driver authorization criteria with a satisfactory driving record.
- Experience: 1 years of related work experience in events management or relevant experience.
Preferred Qualifications:
- Education: Bachelors degree.
- Experience: 3 years of event experience in higher education.
Prerequisites:
- Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
Disclaimer:
- This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
- This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
- Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Required Experience:
IC
Key Skills
- Culinary Experience
- Restaurant Experience
- Food Service
- Hospitality Management
- Hotel Experience
- Hospitality Experience
- Management Experience
- Event Planning
- Employment & Labor Law
- Project Management Software
- Customer relationship management
- Restaurant Management
About Company
Join Our Community - Work at St. Olaf! Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, histo ... View more
