Office & Administration Coordinator at Grassfish in Vienna (wmd)
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Job Location:
Monthly Salary:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Grassfish is a Digital in-store company.
We believe that outstanding experiences make all the difference. Its how we separate the okay from the wow. And the way true brand loyalty is built. Therefore our mission is to every day enable extraordinary customer experiences. Grassfish has earned recognition for its powerful In-store Experience Management Platform and dedicated people helping leading global brands stand out and beat the competition.
Grassfish is part of the Vertiseit Group listed on Nasdaq First North Growth Market in Sweden.
Job description
We are looking for a friendly structured and proactive Office & administration Coordinator who enjoys supporting others and creating a positive office environment. This role can be filled by one full-time employee or shared between two part-time colleagues and students are very welcome to apply. What matters most to us is motivation reliability and a willingness to learn.
This is an on-site role as your daily presence is key to keeping our office running smoothly.
Key responsibilities
As our Office Coordinator you will be the heart of our office operations and an important support to colleagues across the organization.
Office Administration & Coordination
Ensure smooth day-to-day office operations including mail handling documentation filing systems and office supplies
Welcome visitors and external partners creating a professional and friendly first impression
Handle incoming calls emails and general inquiries
Support internal communication
Coordinate with service providers (cleaning facility insurance etc.) and manage maintenance needs
Oversee office equipment stock levels and general workspace organization
Assist in organizing local office events celebrations and social gatherings
Support administrative tasks related to employee benefits
Coordinate shipments courier deliveries and office mail flows
Handle procurement of office supplies equipment and snacks/beverages
Process invoices and order confirmations accurately and on time
Your profile
At Grassfish we are always moving forward. We believe that the person we are looking for is curious wants to push new ideas and eager to join our journey in becoming the global number one within Digital In-store.
Is reliable organized and detail-oriented
Enjoys helping others and taking ownership of tasks
Thrives in a service-oriented role with varied responsibilities
Is comfortable working independently while collaborating with many stakeholders
Speaks German and English
Previous experience in office administration is a plus but not required we value the right mindset and attitude above all.
Perks
A friendly driven team and a collaborative office vibe
Flexible benefits: a subsidized annual public transport pass Klima ticket contribution or Sodexo food vouchers
Coffee snacks fruit and seasonal treats
Investment in your personal development and learning
Weekly on-site massages
Fun company events to build team spirit and celebrate wins
Access to external mental wellbeing support
Career opportunities within the group
The position is full-time and located to the office in Vienna. According to our collective agreement the minimum salary is 2169 gross per month based on full-time employment. The final compensation is based on your qualifications and experience and will be discussed accordingly.
We recruit on an ongoing basis. If you have any questions you are welcome to contact the recruiting manager
We believe in people.
Our company culture is our most important asset and is based on our core values - think like a customer make it simple dare to challenge and trust in diversity. They guide us in everything we do - from the decisions we make to how we interact with each other and our customers.
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Brands and retailers turn to Grassfish as their strategic partner within Digital In-store. We enable extraordinary customer experiences. Powered by our best-in-class platform and enabled by brilliant people.Today we have 100 employees in Austria Germany Sweden Norway andDenmark.Our cu ... View more
