Executive Assistant (with Office Coordination)
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
What You Bring:
- Minimum 3 years Office Administrative / Executive Assistant experience
- Proficient in Google Workspace and heavy calendar management for multiple executives
- Ability to anticipate executives needs
- Diligent follow-through on every task given
- A self-starter who is resourceful and a strong multitasker
- Comfortable communicating/interacting with clients and high-level executives
- Excellent written and verbal communication skills
- Plan coordinate and ensure that the Partner / Owners schedules are planned efficiently and aligned to preferences maximizing time effectiveness
- Work closely with the Partner / Owners to keep them well-informed of upcoming meetings and events following up appropriately
- Handle multiple requests for executive time using sound judgment to prioritize avoid double bookings and anticipate meeting needs
- Support basic administrative duties: travel expense reports document creation and maintenance
- Assist in coordinating agendas for upcoming client and internal meetings
- Manage external contacts and maintain an understanding of key relationships
- Provide front-of-house support and serve as a welcoming presence for team members clients and visitors
- Assist with incoming mail deliveries and general office coordination
- Support the setup and logistics for client new business and internal meetings
- Assist with scheduling needs related to executive meetings offsites and internal programming
- Support onboarding coordination and internal team communications
- Assist with internal recognition gifting and special moments
- Partner with the People Ops team on office-related scheduling and coordination needs
- Handle additional administrative and office coordination tasks as needed
What We Provide:
- Medical dental vision insurance
- Generous PTO and paid holidays
- Dedicated mental health days
- Unlimited sick time
- Give Back. We want SHADOWs to extend their hearts and give back to their various communities and interests on the clock! We offer 40 hours of paid VTO annually (voluntary time off)
- 401(k) retirement plan with matching
- Pre-tax commuter and healthcare benefits
- 12 weeks paid leave for new parents
- Individualized career mapping
- Summer Fridays (early close Fridays Memorial Day - Labor Day)
- Hybrid work schedule (1-3 days in office per week depending on role)
While SHADOW intends to maintain these employee benefits the Company reserves the right to modify amend or terminate these benefits at any time and for any reason.
Additional Information
SHADOW promotes a diverse and high performing company culture. SHADOW is dedicated to providing equal opportunities to all qualified persons and to recruit hire train promote and compensate persons in all jobs without regard to race color religion sex national origin disability or sexual orientation.
All your information will be kept confidential according to EEO guidelines.
Required Experience:
IC
Key Skills
- Internship
- EMC
- Industrial Sales
- Agricultural
- ACCA
- AX
About Company
SHADOW is a creative marketing and communications agency with integrated disciplines across media relations, influencer marketing, experiential and event production, social media management and content development.
