Financial and Project Specialist

1. Contract and Financial Administration (30%)

Support ITS contract activity by coordinating software and service agreement transactions renewals and documentation in alignment with institutional policies and established processes. Partner with internal stakeholders vendors and procurement to ensure contracts are properly executed maintained and tracked. Maintain accurate records to support financial planning audits and reporting needs while promoting consistency and compliance across ITS.

2. Budget Tracking and Financial Reporting (20%)

Track ITS operational and capital budget activity and support the annual budget request process including ongoing updates and revisions. Prepare and distribute financial and operational reports reflecting current spending anticipated costs and projected budget needs to support divisional planning and leadership decision-making. Support the identification documentation and tracking of ITS and cross-divisional spending to promote visibility transparency and fiscal accountability.

3. Project Coordination and PMO Support (20%)

Provide project coordination for PMO initiatives and division-wide operational activities supporting structured efforts related to performance development workload efficiency planning and process improvement. Assist with tracking timelines deliverables dependencies and required inputs; maintain project documentation; and support reporting needs for operational initiatives managed through or aligned with the PMO. Focus is on coordination organization and execution support .

4. Cost and Process Optimization (20%)

Identify areas of non-usage and assist in evaluating reductions in license counts and vendor support. Support license reclamation efforts by tracking and documenting existing licenses including performing license true-ups to ensure compliance and optimize software expenses. Proactively seek and recommend improvements to procurement contract tracking financial support and project coordination processes to increase service levels reduce administrative burden improve data consistency and reduce costs. Assist with identifying emerging software needs and opportunities for consolidation in coordination with ITS stakeholders.

5. Cross-Functional Financial and Contract Collaboration (10%)

Collaborate with budgets purchasing institutional research and other campus partners to support enterprise fiscal and contract management tools secure reporting data for site and consortium licensing and assist with cost negotiation and issue resolution.

6. Performs other duties as assigned

Qualifications:

Required: Bachelors degree and a minimum of four years of experience in procurement financial coordination or office administration or an equivalent combination of education experience and training.

Preferred: Advanced Google Sheets skills (formulas and pivot tables) proficiency with Google Workspace and experience using Workday or similar enterprise financial systems.

Travel Demands: None

On-site position with the opportunity to work from home one day per week.