Admin Specialist I Western Region

Agency

Safety

Division

Dept of Public Safety

Job Classification Title

Administrative Specialist I (S)

Position Number

Grade

NC08

About Us

The Department of Public Safetys mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation prevention and protection with integrity and honor. Our agency houses many public safety divisions including Emergency Management Juvenile Justice and Delinquency Prevention Alcohol Law Enforcement Samarcand Training Academy and the North Carolina National Guard. Join us along with our more than 3000 employees and 12000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.

Description of Work

We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolinas Youth and Families!

The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolinas youth we welcome you to be part of the team.

The State of North Carolina provides work/life balance a team-oriented culture opportunities for advancement and interesting work. If you are looking to serve others this is the place for you

Job Duties:
The Area Office for Court Services is managed by the Juvenile Court Area Administrator who oversees the operations of the juvenile court districts for the Western Region that covers Chief Court Counselors Juvenile Court Counselor Supervisors Juvenile Court Counselor Supervisors and support staff.

This role is responsible for coordinating a comprehensive range of administrative and program support functions essential to the efficient operation of the Area Office. The incumbent will manage and streamline office workflows oversee clerical and administrative processes and support program operations to ensure smooth day-to-day functioning.

The position serves as a key liaison between the Area Administrator and internal staff assuming responsibility for routine office and program administration tasks. Other job duties include:
-Assist the Area Administrator with communication to district offices via in-person phone and email.
-Prepare edit and format documents forms and reports using various computer applications.
-Track and manage district needs and requests through spreadsheets and documentation.
-Attend Area Court Services Management Team meetings; assist with preparation and record assignments.
-Provide clerical support to districts and other Area Administrators during vacancies.
-Serve as a liaison between area staff and Central Office on matters such as travel reimbursements training equipment issues incident reports and inventory.
-Organize and lead periodic meetings with Office Assistants across the Area.
-Act as purchasing agent for the Area Office and court districts using the states eProcurement system.
-Review and recommend purchase requests ensuring budget compliance.
-Audit and process invoices including direct pay forms and vendor coordination.
-Compile and submit holiday on-call spreadsheets.
-Act as the Areas Workers Compensation Administrator
-Maintain OSHA logs and ensure district compliance with safety policies.
-Serve as the Areas Time Administrator resolving time entry issues and approving time during supervisor vacancies.
- Managing Motor Fleet logs and paperwork for districts in the Central Region.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $37782-$66120

Grade: NC08

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to theState Human Resources Actwith the most qualified individuals.

The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (includingaccurate dates of employment/attendance)must be documented on the Questions are also a required part of the application: answers must reference education or work experience listed on the application.A complete all-inclusive application maximizes an applicants potential to qualify for the position as well as the highest possible salary. Salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.State Government Application Resources NC Office of Human Resources

Management Preference:These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.

• Experience with entering data into a database.

• Experience with paying bills for a large organization.

• Demonstrated experience communicating with staff at all levels to provide expectations that align with agency core values.

• Demonstrated experience maintaining spreadsheets within Excel to track data.

• Current Notary

Work Schedule:

This is a full-time position. Work hours for this position are Monday-Friday 8am-5pm.

Benefits:

This is a full-time position (40 hours per week) withState Benefits including paid vacation paid sick leave paid holidays retirement and health insurance. To view an example of total compensation please click hereNC OSHR: Total Compensation Calculator

Supplemental and Contact Information:

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA) we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.

Public Service Loan Forgiveness Program

For applicants with student loans becoming a state employee may include eligibility forthe Public Service Loan Forgiveness Program.Visit learn more.

Transcripts

• Degrees and transcripts must be received from appropriately accredited college or university.

• Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.

• International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification : Experience

  • Applicants seeking Veterans Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.

  • Applicants seeking National Guard Preference:

  A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).

  A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions must attach either a DD256 or NGB 22.

  The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. PREA Hiring and Promotion Prohibitions.Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated or justice involved and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks.

  If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division please click this link for specific certification requirements:Juvenile Justice Officer & Juvenile Court Counselor Certification.

  Per NC General Statute 143B-1209.54 applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in theFBIs Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (RAP Back). This is in addition to submitting fingerprints during the application process.

  Due to the volume of applications received we are unable to provide information regarding the status of your application. If you are selected for an interview you will be contacted by the hiring manager. If you are no longer under consideration you will receive an email notification.

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  Minimum Education and Experience

  Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

  High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

  EEO Statement

  The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

  Recruiter:

  Kassia Elizabeth White

  Recruiter Email: