Administrative and Fiscal Support Specialist (Revenue Generator)

Title: Administrative and Fiscal Support Specialist (Revenue Generator)

Position Number:T

Hiring Unit: Administrative Affairs Business Office

Location: Kahului Maui

Date Posted: January 23 2026

Closing Date: February 06 2026

Salary:Salary schedules and placement information

Additional Salary Information: Pay Band A: Minimum $4458/month

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary

Funding:Revolving

Other Conditions:

This is NOT a remote position the job requires in-person work.

Position has been created to be 30 hours per week (FTE .75). Due to operational and program needs it may be converted to 20hours per week (FTE .50)

Duties and Responsibilities:

(** denotes essential functions)

1. **Assist in meeting the Campus financial management responsibilities for all revenue-generating and financially self-sustaining programs.
2. **Assist Campus Programs with developing and maintaining standard operating procedures to ensure proper accounting controls are in place including clear segregation of duties for receiving counting and recording of cash receipts on the deposit forms.
3. **Ensure that there is clear segregation of duties for the recording of cash-related ledger correcting adjustments making the deposit at the Business Office & comparing cash deposits recorded in the general or subsidiary ledger to deposit form amounts.
4. **Responsible for ensuring that all sales proceeds generated by the Campus Programs are deposited daily with the bank.
5. **Audit and review the daily receipt validation and submission of deposits received from campus departments. Review the entry and correction of data entered online. Reconcile all deposit slips to cash deposited at the bank.
6. **Conduct regular cash handling and deposit audits of all Campus Programs to ensure separation of duties from cash collection and cash deposits as well as ensuring that procedures are followed and that corrective action is taken promptly.
7. **Keep a record of cash handling audits and corrective actions taken.
8. **Responsible for reconciling all Campus Program point of sale (POS) registration and/or separate accounts receivable sub-systems and inventory control systems on a monthly and annual basis with the Universitys general ledger accounting system.
9. **Report variances in the financial and inventory information identified in the reconciliation process immediately to the Program personnel to determine corrective action(s) that need to be taken for systems to balance with the general ledger.
10. **Review the program accounts receivable aging report every month ensuring that the program follows up on receivables in excess of 30 days outstanding.
11. **Ensure that all Program billing and accounts receivable processes follow a prescribed campus protocol to ensure the timely posting of accounts receivable invoices and collections.
12. **Responsible for collecting and processing all external customer accounts receivable payments through the Kuali Financial System (KFS) Accounts Receivable Processor and preparing deposit slips.
13. **Responsible for preparing Internal Billing (IB) edoc in the Kuali Financial System (KFS) using accounting information entered on the Internal Departmental Order (IDO) form to transfer funds from the expense account to the income account.
14. **Responsible for reconciling all debit/gift card transactions with Kuali Financial Systems accounts every month
15. **Assist with providing Program personnel with monthly revenue and expense cash flow and balance sheet reports based on information in the Universitys general ledger accounting system.
16. **Assist the Fiscal Administrator in reviewing all point of sale (POS) systems to ensure adequate financial information cash handling and access controls can be implemented through the use of the POS before allowing the purchase and use of the POS system.
17. **Serves as the resource person for all cashiering functions at the University of Hawaii Maui College
18. **Advises students in financial aid admissions and registration policies as they relate to payments and/or refunds.
19. **Analyzes student statements that cannot be interpreted by clerical staff and determines accuracy in awards or charges/credits. Works with financial aid and registration staff to resolve problems.
20. **Develops and maintains written internal departmental instructions and operational procedures.
21. **Responsible for the review and audit of all refunds for student-related credits. Interprets the Banner system procedures analyzes problems and maneuvers the system to maximize solutions. Verifies and authorizes all refunds as accurate and appropriate.
22. **Recommends improvements to processes procedures and applications for the registration system and cashiering office.
23. **Assists supervisor in reconciling all deposits to account records. Also assists the supervisor in gathering appropriate information for requested reports such as cash-flow analyses tuition and fee revenue reporting financial statements etc.
24. **Responsible for the maintenance of accounts receivable for the Business Office. Maintains financial obligation files on all clients owing monies to the College.
25. **Recommends accounts for tax setoff or collection agency or write-off as appropriate. Processes all documents in support of these activities.
26. Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in Accounting Business Administration or related field or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

• Functional knowledge of principles practices and techniques in the area of Cashiering or Accounting demonstrated by knowledge understanding and ability to apply concepts and terminology.
• Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with Cashiering or Accounting.
• Demonstrated ability to recognize problems identify possible causes and resolve the full range of problems that may commonly occur in the area of Cashiering or Accounting
• Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications:

1. Knowledge of the principles practices and techniques of asset liability revenue and expenditure accounting
2. Knowledge of the theories principles and practices of organization and management
3. Knowledge of the principles and practices of personnel administration
4. Ability to analyze interpret and apply financial and general administrative rules and regulations to a variety of work situations.
5. Demonstrated knowledge of the Native Hawaiian language history politics culture practices and contemporary issues.

Inquiries:

Name:UH Maui College Human Resources

Phone:

Email:

INCOMPLETE APPLICATIONS WILLNOTBE CONSIDERED

To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach the required addition to the Application applicants must attach the following:

1. Aone- to two-page statementoutlining ways in which you meet the minimum and desirable qualifications;
2. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOTbe accepted.
• Diplomas and copies will NOTbe accepted.

1. Resume
2. Three (3) professional references with contact information (including email addresses)
3. Optionalletters of recommendation.

Incomplete applications willNOTbe considered.

NOTE:

• The application will be incomplete if materials are unreadable illegible password protected missing or corrupted; therefore late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number date of birth etc.).

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: