School Administrative Assistant Loring

Title: School Administrative Assistant - Loring Elementary SchoolReports to: PrincipalPosition Summary:The School Administrative Assistant performs administrative assistant and clerical duties to support and facilitate the day-to-day operations and communications of the elementary Duties & Responsibilities: -Answers the telephone and takes messages; -Front desk receptionist; answers telephone calls and delivers messages; greets and directs children parents substitute teachers and other visitors; -Monitors all visitors entering the building and oversees the security of the building entrance; Oversees use of public address system; -Filing; -Assists with school mailings; -Assists with recordkeeping requirements; -Collects and processes state-required CORI forms for staff parents and volunteers; Maintains student information including database student records class lists State required mandatory testing scores and all documentation the State requires under the new regulations regarding student information; -Arranges orientation and registration meetings; works with school nurse to ensure immunization requirements; requests and maintains the student records; -Contacts parents for verification of student absences when necessary; -Processes student transfers; -Oversees daily attendance; organizes student dismissal list and produces daily attendance list; -Monitors student absentee call-in system contacts parents for verification of student absences when necessary; -Performs routine clerical functions such as distributing mail and notices filing general word processing for building staff and overseeing use and maintenance of office equipment; -Maintains master calendar of events for the school working closely with different staff members and outside organizations; -Assists teachers with organization of field trips; -Coordinates with outside groups requesting use of school facilities; -Collects and organizes money for deposit by the parent organization; -Participates in safety & security programs; -Fields emails from outside regarding student attendance and directing parents;-Maintain school lost and found; -Makes all deliveries; -Performs other job-related duties as assigned by the Principal or designee. Qualifications: -Must be a high school graduate; associate degree preferred; -Prior administrative assistant experience preferred; -Must have prior experience (intermediate use) with Microsoft Office Excel & Google Apps; Must have excellent verbal and written communication skills and strong interpersonal skills as he/she deals directly with the public on a daily basis; -Must be self-motivated flexible very well organized; -Must be detailed oriented with analytical and problem solving skills along with customer service abilities and other related characteristics;Classification: ESPAS Level 7 Unit PositionHourly Range: $25.31-$27.33Schedule: 1.0 FTE

Required Experience:

Junior IC