Scheduling Assistant

Position Summary:

The basic function of the Scheduling Assistant is to provide support for scheduling functions.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Entering Customer Sales Orders
• Generate Forecasting and Auto-Sales
• Create & Schedule Jobs
• Manage & Review Multiple Customer Portals: Date Adjustments Order Acknowledgements Tracking Data Input & More
• Customer Email Communications: Order Status Quantity Adjustments Open Order Reports & More
• Review Comparison Reports: Verify and correct data between customers and our ERP system.
• Review and release jobs to the shop floor
• Run daily reports that correspond with scheduling sales engineering shipping and customers.
• Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated.
• Assist Shipping department with Customer Logistics
• Provide back up support for Engineering Assistants as needed.
• Provide back up support when the Orders/Client Relations Manager is not available.

Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Advanced level computer skills in Microsoft Office products particularly Word and Excel
• Basic ERP system knowledge
• In depth knowledge of clerical and organizational techniques
• Excellent written and verbal communication skills
• Ability to multi-task and follow through
• Must keep composure as this position handles a lot and deals with not only our employees but the customer base
• Work well in a team environment maintain a positive attitude and willingness to learn
• Confidentiality is a must

Education and/or Experience:

High School Diploma or GED

Preferred: Diploma or AA degree in Office Administration/Administrative Assistant. Six months to one year related experience and/or training in a manufacturing setting preferred.

Physical Demands Include:

• Sitting standing and walking
• Use of hands and arms to operate office equipment
• Being able to see (20/25 vision with glasses 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations

Work Environment:

This person will work in an office which is a temperature controlled environment with moderate noise. There will be outside time spent in the manufacturing environment. This setting involves manufacturing equipment with others working in close proximity.

Supervisory Responsibilities:

None

PPE Requirements:

• Safety glasses or side shields
• Close-toed or Steel-toed shoes/boots

Required Experience:

Junior IC