Financial Associate Department of Psychology UTK

The Financial Associate works closely with the Business Manager in all financial and compliance matters in the Department. This position is responsible for ensuring that fiscal and HR policies and procedures are followed in all Psychology functions. This position will be responsible for the Departments Human Resource functions procurement processes travel processing invoice processing and P-card reconciliation. The position will provide assistance to faculty staff and students in DASH travel and the processing of travel requests and travel reimbursements. The Financial Associate will assist Department staff with the annual physical inventory and space study.

Financial Responsibilities:

• Support all aspects of departmental financial processing
• Act as the procurement officer for the Department ensuring that purchases are allowable and compliant with fiscal policy; verifying that funds are available and ensuring proper account assignment for all purchases
• Complete the receipt of procurement orders for release of e-invoice payments
• Perform monthly reconciliation of procurement cards
• Prepare and submit gift card request forms
• Enter accounting transactions ensuring compliance with fiscal policy and that correct g/l classifications are applied
• Facilitate vendor creation for accounts payable transactions
• Ensure that supporting documentation is attached to financial transactions gathering appropriate information from other campus auxiliary systems or SharePoint
• Initiate invites for new vendor setup in Payment Works vendor portal
• Enter contracts into the Contract Management System

Travel Coordination:

• Ensure accurate and timely entry of travel data for the Department of Psychology
• Assume the role of contact for all Departmental travel related questions from faculty students and guest travelers.
• Provide group and individual training to faculty/graduate students on travel policies/procedures as needed/requested
• Coordinate faculty staff and student travel requests and expenses to effectively manage department resources and budgets.

Physical and Space Inventory:

• Primary contact for annual physical and space inventory for the Department
• Review verify and confirm annual equipment inventory
• Review verify and confirm annual space inventory
• Assignment of assets offices and lab space
• Request property asset number and updates as needed
• Facilitate surplus property pick up and updates as needed.

Human Resources Responsibilities:

• Primary contact for human resource processes for the Department
• Process personnel changes terminations additional/recurring payments awards and moving allowances
• Coordinate with Business Manager College of Arts and Sciences and HR on new hire processing in DASH for faculty temporary staff student assistants and graduate students
• Coordinate with other Departments on transfer of employees
• Work closely with faculty and professional staff in the creation of new Temporary and Regular positions including assistance with position descriptions.

Required Qualifications

Education and Experience:

• Associates degree with 2 years of financial or accounting experience

• High School Diploma with 4 years of financial or accounting experience

Knowledge Skills Abilities:

• Knowledge of basic accounting

• Ability to work with others and provide work direction

• Ability to manage projects and set priorities

• Ability to be detail oriented

• Skills in Microsoft Office particularly Excel

• Knowledge of large platform HR/Financial system

Preferred Qualifications

Education:

• Bachelors degree in accounting or related field

Experience:

• Experience at a higher education institution preferably in an academic department

Knowledge Skills Abilities:

• Knowledge of DASH or Oracle Cloud

• Knowledge of Concur

• Ability to integrate and analyze information for the generation of reports

Work Location

• Location: Knoxville TN
• Onsite with possible Hybrid option

Compensation and Benefits

• UT market range: MR06
• Anticipated hiring range: $45000 $52000 Depending on experience and qualifications
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

Application Instructions

To express interest please submit an application with the noted below attachments. To be assured of full consideration completed applications with all requested materials should be submitted on or before 1/31/2026:

• Resume
• Cover Letter
• List of 3 Professional References

About The Department

The Department of Psychology and Neuroscience has the largest undergraduate program with two degree programs a BA in Psychology and a BS in Neuroscience and also has the largest doctoral program at the University of Tennessee.

We have three graduate programs: Experimental Psychology with concentrations in Cognitive and Developmental Science Social and Neuroscience and Behavior as well as two nationally accredited doctoral programs in Clinical Psychology and Counseling Psychology.