Head, Comprehensive Assistance Package Section

Kyiv - Ukraine

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Important Note: this post is stationed in Kyiv Ukraine rated as an extreme risk location by the NATO Office of Security (NOS). Special security measures will apply for those assigned or travelling. For the time being Kyiv will remain an unaccompanied post and family members will not be relocated with the incumbent.

1. SUMMARY

The NATO Representation to Ukraine (NRU) facilitates political and military dialogue and cooperation between the Alliance and Ukraine as well as coordinating NATOs practical support to Ukraine. The Comprehensive Assistance Package for Ukraine (CAP) Section in conjunction with other branches of the NRU works closely with allies and partners in Kyiv other NATO entities and NATO HQ in support of Ukraine.

The Head of the CAP section will oversee the practical development design management coordination and implementation of projects under the CAP for Ukraine.
Furthermore the post will be responsible for managing two teams of project managers delivering support to Ukraine. The teams will be working from the NATO Representation to Ukraine (NRU).

This role is located within the NRU in Kyiv Ukraine. Since the beginning of the war in Ukraine the country is rated by the NATO Office of Security as an extreme risk location. This means that special security measures apply for people assigned or traveling there which includes restrictions on movement and on accommodation. Moreover it is essential that NATO International Civilians receive Civilian Pre-deployment Training (CPDT) or similar training such as Hostile Environment Awareness Training (HEAT) before taking up the assignment or prior to travel.

2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

a university degree (or military equivalent) in international relations or another relevant discipline;

a very good understanding of transformation reform and defence institution building processes;

at least 6 years recent experience in working on foreign/security/defence affairs for an International Organisation and/or a national administration;

extensive experience in Defence and Security Cooperation in a national or international post;

significant experience in the development and management of defence and security related capacity building programmes;

substantial experience in leading teams and people management;

have the following minimum levels of NATOs official languages (English/French): V (Advanced) in one; I (Beginner) in the other;

DESIRABLE

The following would be considered an advantage:

previous experience of working in a multi-national organisation or a diplomatic mission including in programme/project management roles;

knowledge of NATOs organisation and policies;

advanced language skills in in Ukrainian and/or Russian;

a higher level of the other NATO official language.

3. MAIN ACCOUNTABILITIES

Project Management
Lead the implementation of tailored work plans that meet the specific requirements and ensure the successful execution of CAP projects. Proactively advise on resolutions to potential issues with project implementation ensuring corrective measures are taken as needed. Oversee programme planning and implementation leading and managing two CAP teams of project managers at the NRU including Allied personnel and Locally Employed Staff (LES).

Expertise Development
Coordination and management of the practical implementation of the CAP (to include financial reporting and the development of practical tools to support programme implementation) as assigned.

Policy Development
Contribution to the CAP policy planning; drafting documents for public use; engaging with high level national authorities of both Ukraine NATO and partner nations; representing the NRU at NATO HQ and externally.

Representation of the Organization
Represent the NRU in meetings with high-level Ukrainian authorities Allies and partners. Participate in conferences and activities to strengthen partnerships and support Ukrainian reform.

Financial Management
Ensure and oversee the planning management and effective monitoring of budgets in line with NATOs financial conjunction with CAP Programme Management Office at NATO HQ introduce and implement an integrated Monitoring Evaluation and Learning (MEL) framework for the CAP programme.

Stakeholder Management
Build and maintain relationships with Ukrainian defence security and veterans experts state agencies and Allied stakeholders. Promote best practices and collaboration to support reform efforts. Provide a reach-back link to NATO HQ for additional short-term augmentation of subject-matter expertise to enable support to the role where necessary.

Perform any other duties as required.

4. INTERRELATIONSHIPS

The incumbent reports to the Deputy Head NRU and coordinates and works closely with other sections at the NRU. The incumbent will work closely with other NATO bodies including the NATO Security Assistance and Training for Ukraine (NSATU) the Joint Analysis Training and Education Centre (JATEC) and the NATO HQ Ukraine Cooperation and Transformation (UCT) Section.

Direct reports: 2

Indirect reports: 10 (Locally engaged staff)

5. COMPETENCIES

The incumbent must demonstrate:

Achievement: Creates own measures of excellence and improves performance.
Analytical Thinking: Sees multiple relationships.
Change Leadership: Expresses vision for change.
Impact and Influence: Uses indirect influence.
Initiative: Is decisive in a time-sensitive situation.
Organizational Awareness: Understands organisational politics.
Teamwork: Solicits inputs and encourages others.

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of 1year; possibility of renewal for up to 2 years.

Contract clause applicable:

This post is required for a limited period to support the CAP project. As employment in this post is of limited duration the successful applicant will be offered a definite duration contract of 1-year duration which may be renewed for a period of up to 2 years if required to support this project.

If the successful applicant is seconded from the national administration of one of NATOs member States a 1-year definite duration contract will be offered which may be renewed for a period of up to 2 years if required to support this project and subject also to the agreement of the national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member must be submitted using e-recruitment system as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (link);
For all other applications: you apply to any position we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.
Do you have questions on the application process in the system and not sure how to proceed Click here for a video containing the information you need to successfully submit your application on time.
When submitting your application please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.
More information about the recruitment process and conditions of employment can be found at our website ( will be subject to receipt of asecurity clearance(provided by the national Authorities of the selected candidate) approval of the candidatesmedical fileby the NATO Medical Adviser verification of your study(ies) and work experience and the successful completion of theaccreditationand notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of generative artificial-intelligence (AI) tools including and without limitation to chatbots such as Chat Generative Pre-trained Transformer (Chat GPT) or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared in whole or in part by means of such generative or creative AI applications may be rejected without further consideration at NATOs sole discretion and NATO reserves the right to take further steps in such cases as appropriate.

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion and strives to provide equal access to employment advancement and retention independent of gender age nationality ethnic origin religion or belief cultural background sexual orientation and disability. NATO welcomes applications of nationals from all member Nations and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATOs core tasks. As an employer NATO values commitment to the principles of integrity transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature albeit at the same or a lower grade provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading Allowances etc.) please visit ourwebsite. Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. For more info please click here.

Important Note: this post is stationed in Kyiv Ukraine rated as an extreme risk location by the NATO Office of Security (NOS). Special security measures will apply for those assigned or travelling. For the time being Kyiv will remain an unaccompanied post and family members will not be relocated wit...