Conference Experience Manager

George Fox Universitys Event Services team is seeking a detail-oriented high-energy team member who loves juggling logistics supporting student learning experiences and helping events run smoothly. This is a hands-on operations-focused role for someone who thrives in fast-paced environments and enjoys working directly with students guests and campus partners.

About the Job:

The Conference Experience Manager plays a key role in creating welcoming well-organized and meaningful conference and event experiences at George Fox University. This position supports the planning coordination and execution of university-sponsored conferences summer camps and events with a particular focus on operational excellence and student employee development.

Serving as the primary operational lead for the Pre-College Institute (PCI) summer camp this role works closely with campus partners external guests and student employees to ensure safe engaging and high-quality experiences year-round.

This is an in-person entry-level professional role with hands-on year-round evening and weekend shifts including Sundays based on scheduled conferences and events.

Job responsibilities include but are not limited to:

• Coordinating logistics for assigned conferences summer camps and events including setup on-site support and tear down.
• Serving as the on-site operational lead for assigned conferences and events resolving issues quickly and maintaining an organized welcoming environment.
• Collaborating with campus departments to develop and execute event production plans.
• Utilizing 25Live to manage event schedules reports and daily operational information.
• Recruiting hiring training and supervising PCI student employees.
• Leading student staff through conference setups while fostering professionalism teamwork and positive morale.
• Planning facilitating and supervising indoor and outdoor PCI activities ensuring safety and engagement.
• Ensuring event guests and program participants comply with university policies and applicable regulations.
• Maintaining PCI program compliance with relevant agencies including the Oregon Health Authority.
• Supporting large campus-wide events in collaboration with the Event Services Team.
• Communicating effectively and courteously with others including employees students and the public in a spirit of teamwork respect and customer service.
• By actions words and lifestyle be a Christian role model to students whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect appreciation and humility.
• Other duties as assigned.

A day in the life of this position:

No two days look the same. The Conference Experience Manager may spend one day planning logistics and coordinating event details and the next overseeing a camp check-in leading student staff training or helping deliver a major campus-wide event. The role regularly includes evenings and weekends including Sundays with occasional seven-day work stretches during peak seasons such as summer conferences and PCI.

This position works closely with departments across the university and frequently engages with external guests partners and high school students. Success in the role requires creativity flexibility and the ability to adapt quickly in a dynamic fast-paced environment.

Were looking for candidates who have:

• Strong and clear communication skills are a consistent listener and a contributor of new ideas.
• An outgoing personality that can build positive relationships with students and university employees.
• Strong emotional intelligence willing to seek guidance and clarity when needed. A proactive self-starter with a strong work ethic.
• The ability to be a team player that can easily pivot on short notice. Flexibility is a key factor.
• Demonstrated proactive problem solving. This person will need to act quickly on their feet to ensure events run smoothly and collaboratively.
• A valid drivers license with an excellent driving record and ability to pass the University approved driver requirements.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore only applicants who do not require sponsorship for employment visas now or at any point in the future should apply.
• A commitment to the Universitys Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures backgrounds abilities ethnicities political views and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a addition employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference Will be Given to Those Who Have the Following Attributes:

• Experience with summer camps or conferences.
• Some college experience.

Job information:

• Hours Per Week: 40 hours
  • Weekend and evening work required based on conference and event needs
• Primary Work Location: Newberg Campus
• Working Conditions: Physical requirements could include lifting more than 25 pounds standing and/or stooping for extended periods of time and traversing campus grounds in all types of weather. Exposure to various outside working and weather conditions including inclement weather on a regular basis.
  • About 50% of working hours will be moving and require the ability to lift more than 25 pounds and perform any activities such as balancing bending/stooping climbing stairs crouching etc.
  • About 50% of working hours will have the physical requirements of a normal office environment.
• Supervisor: Senior Director of Conferences and Events

George Fox University has been transforming students lives for over 125 years. We are a Christ-centered community that prepares students spiritually academically and professionally to think with clarity act with integrity and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first with Christ at the center of our work embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the universitys mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community George Fox University is an institution that values diversity as an essential dimension of Gods design for human seeking to become a more inclusive community we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures praying with staff members and students at work and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university we have an enduring commitment to Christ his kingdom and the truth of Gods Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings at which they will be able to glorify the kingdom of God just as they have seen you do.
  
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.
  

Application Procedures - kindly apply only through this website

When completing the online application please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregons largest private and nationally recognized Christian University!

**This position is subject to close at any time regardless of the date on the posting.
**Have questions or need assistance with our application process Contact

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex age race color marital status national origin disability veteran status or any other status to the extent prohibited by applicable local state or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship including promotion pay training classification performance reviews discipline and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the universitys faith statement and its statement of community responsibilities. Within the context of this agreement and commitment employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the universitys workforce to better match their availability in the labor market. Hiring decisions are based on the applicants qualifications as they relate to the needs of the position.

Required Experience:

Manager