Office Clerk

Ottawa - Canada

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Summary:

The Office Clerk plays a vital role in supporting the smooth daily operations of the manufacturing facilitys administrative functions. This position is responsible for maintaining accurate records managing correspondence coordinating internal and external communications and ensuring efficient workflow across departments. The ideal candidate will be detail-oriented organized and proficient in office management systems contributing directly to operational efficiency and compliance within the manufacturing environment. This role serves as a critical link between production teams management and external stakeholders ensuring timely documentation inventory tracking and administrative support that aligns with industry standards and company policies.

Responsibilities:

Maintain and update employee records production logs and inventory documentation using digital and physical filing systems.
Process incoming and outgoing correspondence including emails faxes and mail ensuring timely distribution and response.
Assist in the preparation of reports schedules and forms related to staffing production and procurement.
Manage office supplies inventory place orders and track deliveries to maintain operational readiness.
Support the HR and payroll departments by verifying employee data processing timecards and maintaining compliance records.
Coordinate meeting arrangements including scheduling room setup and documentation.
Handle customer and vendor inquiries with professionalism escalating issues as needed.
Ensure compliance with company policies safety regulations and data privacy standards in all administrative tasks.
Collaborate with department heads to streamline administrative processes and improve efficiency.

Requirements

Requirements:

High school diploma or equivalent; associate degree in Business Administration or related field preferred.
Minimum of 2 years of experience in an office or administrative role preferably within a manufacturing or industrial environment.
Proficient in Microsoft Office Suite (Word Excel Outlook) and experience with ERP or inventory management systems.
Strong organizational and time management skills with the ability to multitask in a fast-paced environment.
Excellent written and verbal communication skills with attention to detail and accuracy.
Ability to handle confidential information with discretion and integrity.
Basic understanding of manufacturing operations safety protocols and compliance standards.
Reliable self-motivated and able to work independently or as part of a team.

Benefits

401(k)

Health insurance

Dental insurance

Paid time off

Retirement plan

Professional development opportunities

Required Skills:

Experience with accounting software (e.g. QuickBooks Xero) Understanding of accounting principles Attention to detail Time management Communication Education: A degree in Accounting Finance or a related field is preferred.

This is a remote position. Summary: The Office Clerk plays a vital role in supporting the smooth daily operations of the manufacturing facilitys administrative functions. This position is responsible for maintaining accurate records managing correspondence coordinating internal and external co...

This is a remote position.

Summary:

Responsibilities:

Maintain and update employee records production logs and inventory documentation using digital and physical filing systems.
Process incoming and outgoing correspondence including emails faxes and mail ensuring timely distribution and response.
Assist in the preparation of reports schedules and forms related to staffing production and procurement.
Manage office supplies inventory place orders and track deliveries to maintain operational readiness.
Support the HR and payroll departments by verifying employee data processing timecards and maintaining compliance records.
Coordinate meeting arrangements including scheduling room setup and documentation.
Handle customer and vendor inquiries with professionalism escalating issues as needed.
Ensure compliance with company policies safety regulations and data privacy standards in all administrative tasks.
Collaborate with department heads to streamline administrative processes and improve efficiency.

Requirements

Requirements:

High school diploma or equivalent; associate degree in Business Administration or related field preferred.
Minimum of 2 years of experience in an office or administrative role preferably within a manufacturing or industrial environment.
Proficient in Microsoft Office Suite (Word Excel Outlook) and experience with ERP or inventory management systems.
Strong organizational and time management skills with the ability to multitask in a fast-paced environment.
Excellent written and verbal communication skills with attention to detail and accuracy.
Ability to handle confidential information with discretion and integrity.
Basic understanding of manufacturing operations safety protocols and compliance standards.
Reliable self-motivated and able to work independently or as part of a team.