Internal Call (RFP500538) Accounting Assistant I (Rome, Italy)

Rome - Italy

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve peoples lives. Alliance solutions address the global crises of malnutrition climate change biodiversity loss and environmental degradation.

With novel partnerships the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet drive prosperity and nourish people in a climate crisis.

The Alliance is part of CGIAR a global research partnership for a food-secure future.

Role

Based in Rome Italy and under the direct supervision of the Accounting Manager the Accounting Assistant I will provide support to the Accounting Service Unit in the Rome office with various tasks in projects related to the harmonization efforts of the Alliance.

Responsibilities

More specifically the Accounting Assistant I will:

Monitor SAP Concur postings in the accounting system supporting with resolution of stuck transactions in Batch Input Maintenance and liaising with budget officers regional processors and the Accounting Coordinators to resolve identified issues.
Assist with Review and correction of SAP Concur entries for the Rome Office including Travel Expense Reports Cash Advances other liabilities and A/R returns.
Assist with the review and preparation of travel accruals.
Perform the monthly upload of HSBC and NEXI credit card statement transactions.
Support with Preparation and correction of Sap Concur payable entries for vouchers of payment.
Perform the monthly reconciliation of Travelers credit cards.
Inform the Accounting Manager in case of un-reconciled items or irregular expenses.
Provide clearance to HR in case of staff members separation that credit card transactions are outstanding at the time of the separation.
Assist with Correction and upload of Sap Concur HR-related travel expenses such as repatriation separation and relocation into the ERP.
Monitor the submission of travel expenses for the Bioversity ROM entity and follow up with travelers monthly including pending credit card transactions
Forward the list containing the missing expenses report to the processors in Regional offices and Accounting Coordinators in Africa & Asia for monitoring and review.
Archive travel accounting-related supporting documentation on SharePoint.
Assist with reconciliation of balance sheet accounts such as selected categories of account 64200 (BTA Airplus and other Rome Company paid expenses).
Assist with the review and correction of travelers balances related to A/R and A/P balance sheet accounts for the Rome Office and other regional offices as needed.
Provide supporting documentation related to travel expenses to internal and external requestors. Assisting other accounting staff with activities related to the regions and CIAT.
Ensure that the Accounting ticketing systems SLAs are met according to guidelines agreed upon with the Accounting Manager.
Undertake other related tasks as required.

Requirements

Secondary school education supplemented by office training or related courses in economics accounting finance and related fields.
Previous work experience (preferably minimum 2 years) in finance units performing process-oriented / transactional activities.
Proficiency in relevant software packages (Microsoft Office Suite).
Knowledge of or experience with financial management software.
Solid interpersonal communications and teamwork skills; courtesy and tact and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
Well-developed skills in personal organization filing and priority setting problem solving and accuracy.
Strong client orientation and service approach.
Sound judgment and initiative; ability to work independently within the assigned area.
Full professional proficiency of the English language both written and spoken.

Benefits

Terms of employment

This is a nationally recruited position based in Rome (Italy) open only to internal candidates namely: regular staff members complementary staff members and individuals who are currently employed or have completed a contract with Bioversity in the last 6 months. The position is BG4 level on a scale of 14 levels with level 14 being the highest and the salary range starts from Euro 35790. The remuneration package includes a competitive salary leave provisions medical and life insurance and non-contributory retirement plan. The contract will be for a period of 1 year subject to a probationary period of 6 months and is renewable subject to performance project needs and availability of funds.

Please note that eligible applicants must have the legal status to live and work in Italy:

Be Italian nationals holding a valid passport or identity card.

Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrars Office (Anagrafe).

Or Non EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).

Applications

Please apply online through the website ( no later than 29^th January 2026 attaching a curriculum vitae and motivation letter both in English.

The cover letter should include the reference number for the position - RFP500538.

Closing date for applications: 29^th January 2026

We invite you to learn more about us at:

Required Skills:

Secondary school education supplemented by office training or related courses in economics accounting finance and related fields. Previous work experience (preferably minimum 2 years) in finance units performing process-oriented / transactional activities. Proficiency in relevant software packages (Microsoft Office Suite). Knowledge of or experience with financial management software. Solid interpersonal communications and teamwork skills; courtesy and tact and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds. Well-developed skills in personal organization filing and priority setting problem solving and accuracy. Strong client orientation and service approach. Sound judgment and initiative; ability to work independently within the assigned area. Full professional proficiency of the English language both written and spoken.

The OrganizationThe Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve peoples lives. Alliance solutions address the global crises...