Technical Project Manager–Workspace Transformation (Architecture)

Brussels - Belgium

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

The Workspace Management and Business Continuity (WMBC) Office ensures seamless operational continuity by optimizing facility performance driving strategic workplace transformation and delivering comprehensive support services to maintain a dynamic future-ready environment aligned with organizational needs for NATO HQ and its alternate locations.

The WMBC independent office has three pillars: Building Systems (BS) Workspace Transformation and Project Management (WTPM) and Business Continuity Events and Logistics (BCET). The pillar Workspace Transformation and Project Management includes Building Maintenance (BM) Workspace and Project Management (WPM) and Facility Transformation (FT).

Under the supervision of the Head WTPM this role focuses on identifying designing planning and executing critical infrastructure projects to optimize NATO HQ facilities. The Technical Project Manager oversees all project phases and coordinates multidisciplinary teams to ensure timely efficient delivery aligned with security requirements and organizational needs. Additionally the incumbent manages program-level coordination across divisions to ensure synergies and report outcomes to senior management.

AND EXPERIENCE
ESSENTIAL
The incumbent must:

possess a university degree in architecture or a related discipline from an institute of recognized standing;
have at least 5 years of professional experience as a project manager in the broad field of medium or large-scale infrastructural construction project(s);
have an extensive experience as project manager in the context of workplace design and/or management;
have experience or knowledge in the domain of change management in the context of large companies or international organizations;
demonstrate design and drawing skills;
have good knowledge of Computer-Aided Design (CAD) Software (e.g. AutoCAD a/or Revit) and of planning tools;
have extensive experience in public procurement in the context of international organizations;
possess the following minimum levels of NATOs official languages (English/French): V (Advanced) in one; III (Intermediate) in the other.

DESIRABLE
The following would be considered an advantage:

further university degree;
knowledge of creative and publishing software in the context of presentations to customers;
experience in new way of working models and solutions (conception and implementation);
a good knowledge of Building Information modelling (BIM) solutions;
extensive experience in the management of construction projects including temporary building solutions;
professional experience in projects that include a sustainability dimension;
have a good understanding of the NATO HQ international environment;
good knowledge of European and Belgian construction regulations and health safety and security norms.

ACCOUNTABILITIES

Project Management
Plan manage coordinate and execute workplace related projects: Architectural projects (temporary constructions of up to several thousand square meters and adaptation of existing facilities) space allocation projects and move programs from early design phase to the provisional reception and closure of the projects. Prepare and present to the Head WTPM reports that address investment implementation schedules and technical appraisals. Raise areas of concerns identify and manage project risks issues and seek management decision when necessary. Contribute to the standardization of Project Management Processes. Prepare office space occupation concepts and project proposals based on client requests and requirements. Ensure compliance with regulatory security and organizational policies related to infrastructure and workplace projects.

Knowledge Management
Together with the Procurement service and WMBC stakeholders actively participate in procurement activities (drafting of specifications assessment and adjudication etc.) and oversee the execution of the contracts (control of the progress of invoicing etc.).

Planning and execution
Coordinate and perform the scheduling of moves or works and ensure that the appropriate in-house and/or external staff and resources (including ICT Security etc.) are available to meet the established timeline of the scheduled activities across the Organization.

Expertise development
Provide expert advice to customers to project teams and to the Head WTPM on concepts projects activities and issues. Depending on the projects act either as a project manager assessing design and technical proposals or as a designer / architect that will produce product designs and technical proposals. Organise meetings with project teams. Advise and collaborate with the team and with peers within WMBC to ensure timely cost effective and quality delivery of projects. Apply change and project management skills and use the change and project management skills by keeping in mind NATOs political and organizational environment.

Financial Management
Prepare cost estimates which include self-assessments and input from various stakeholders. Review the cost of project proposals. Monitor the execution of budget and prepare budget reports.

Information Management
Advise and prepare reports to management (progress reports risk and mitigation plans etc). In compliance with the document management strategy and using document management tools & processes make sure both project documentation and future operational documentation (As built) are properly drafted organized controlled and delivered.

Stakeholder Management
Be the primary project point of contact customer representatives suppliers and the NATO support teams. Proactively develop a network of project stakeholders to ensure that all the impact of projects activities and issues are fully considered and the required decisions are made. Present and defend projects and activities before management as required. Participate to committees. Assume responsibility for liaising with customers suppliers and other project in-house or external stakeholders to ensure that projects are on track and address the objectives of the project.

People management
Guide oversee and manage the work of the project team composed of internal and external engineers and technicians. Coordinate the activities of the Project Assistant MEP and Project Assistant Architecture provide guidance and offers expert advice. Open for alternative HR suggestionProvide information on training opportunities and regular feedback on performance. Recommend opportunities to improve staff performance motivation development and engagement.

Perform other related duties as instructed.

The incumbent reports to the Head Workplace Transformation and Project Management and supervises a team composed of internal staff and external stakeholders. The incumbent works in close collaboration with other Project Managers and team/section heads in the context of Workplace related projects. The incumbent works closely with other divisions across NATO.

Direct reports: 2
Indirect reports: N/A.

The incumbent must demonstrate:

Achievement: Creates own measures of excellence and improves performance;
Analytical Thinking: Sees multiple relationships;
Clarity and Accuracy: Monitors others work for clarity;
Conceptual Thinking: Applies learned concepts;
Customer Service Orientation: Makes things better for the customer addressing underlying customer needs;
Impact and Influence: Uses indirect influence;
Initiative: Is decisive in a time-sensitive situation;
Teamwork: Solicits inputs and encourages others

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to 3 years.

Contract clause applicable:

This post is required for a limited period to support the project. As employment in this post is of limited duration the successful applicant will be offered a definite duration contract of 3 years duration which may be renewed for a period of up to 3 years if required to support this project.

If the successful applicant is seconded from the national administration of one of NATOs member States a 3 years definite duration contract will be offered which may be renewed for a period of up to 3 years if required to support this project and subject also to the agreement of the national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member must be submitted using e-recruitment system as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (link);
For all other applications: you apply to any position we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.
Do you have questions on the application process in the system and not sure how to proceed Click here for a video containing the information you need to successfully submit your application on time.
When submitting your application please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.
More information about the recruitment process and conditions of employment can be found at our website ( will be subject to receipt of asecurity clearance(provided by the national Authorities of the selected candidate) approval of the candidatesmedical fileby the NATO Medical Adviser verification of your study(ies) and work experience and the successful completion of theaccreditationand notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of generative artificial-intelligence (AI) tools including and without limitation to chatbots such as Chat Generative Pre-trained Transformer (Chat GPT) or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared in whole or in part by means of such generative or creative AI applications may be rejected without further consideration at NATOs sole discretion and NATO reserves the right to take further steps in such cases as appropriate.

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion and strives to provide equal access to employment advancement and retention independent of gender age nationality ethnic origin religion or belief cultural background sexual orientation and disability. NATO welcomes applications of nationals from all member Nations and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATOs core tasks. As an employer NATO values commitment to the principles of integrity transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature albeit at the same or a lower grade provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading Allowances etc.) please visit ourwebsite. Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. For more info please click here.

Required Experience: