Meetings and Events Specialist

Cambridge, MA - USA

Monthly Salary: $ 24 - 29

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title

Meetings and Events Specialist

Job Description Summary

The Event Coordinator plays a large role in creating a positive impression of the company through the event experience they curate as well as their day-to-day interactions with employees. We are seeking a passionate and driven professional to act as an ambassador and liaison between our client employees and visitors looking for a holistic customer-centric experience for on-site and off-site meetings and events. Ideally this individual cares deeply about the level of interaction and the quality of the experience the recipient enjoys and will be responsible for planning and scheduling all daily events managing catering orders and catering vendors for multiple locations.

Job Description

Greets and directs all visitors with enthusiasm professionalism and courtesy.
Provides a very positive and professional first impression to client personnel and visitors.
Liaison between the site employees planning the event and is their partner in logistics: aligning on event expectations themes and making sure the events are a success.
Assist with visitor registration manage guest visitors and coordinate catering and event logistics.
Keep meetings events and all related areas neat and orderly and manage vendor work on-site.
Ensures that the setup of chairs tables stages decorations or other equipment is per the clients requirements and in accordance with applicable safety fire health and building codes.
Provide expertise support and guidance in areas such as menu planning room selection and set-up sourcing and securing vendors logistical planning and day-of execution.
Maximizing meeting space utilization by supporting the bookings and meeting space management process and working with customers and the team to effectively use meeting space including addressing space conflicts and negotiating space needs.
Responds to internal clients questions requests and complaints in a timely manner.
Supports other teams and Events Coordinator in resolving any customer service issues quickly and to the satisfaction of the client.
Supporting day-of execution including coordination with team/vendors last-minute logistical needs ensuring effective set-up/execution of the event and providing course-correcting instructions/directions when needed.
Managing and fostering relationships with the team vendors customers and other key stakeholders through effective communications collaboration and engagement with the purpose of delivering a best in class event experience.
Different working schedules may be required at times based on business needs.
Knows the importance of organization prioritization and multitasking in relation to performing an efficient and effective job.
Provides support to the facility and hospitality teams as required.
May perform other support duties and functions as assigned such as administration tenant services clerical printing/copying reception and answering phones.

IMPORTANT EDUCATION

Associate degree preferred or equivalent experience 3 years preferably in hospitality or event planning or logistics or trade shows

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Ability to develop positive working relationships with clients and vendors.
Strong proficiency with MS Office Suite (MS Word Excel and PowerPoint)
Ability to maintain a positive attitude under pressure.
Strong oral and written communication skills.
Reliability

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers and filing cabinets. May be required to travel outside between client sites in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; and remain in a stationary position for 50% of the time.

AAP/EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race color creed religion gender age sexual orientation national origin disability veteran status or any other characteristic protected by state federal or local law. Further C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities duties or responsibilities that are required of the employee. Other duties responsibilities and activities may change or be assigned at any time with or without notice.

The compensation for the position is: $24.65 - $29.00

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health vision and dental insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and paid and unpaid time away from addition to a comprehensive benefits package Cushman and Wakefield provide eligible employees with competitive pay which may vary depending on eligibility factors such as geographic location date of hire total hours worked job type business line and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.

INCO: Cushman & Wakefield

Required Experience:

Job TitleMeetings and Events SpecialistJob Description SummaryThe Event Coordinator plays a large role in creating a positive impression of the company through the event experience they curate as well as their day-to-day interactions with employees. We are seeking a passionate and driven professiona...

Job Title

Meetings and Events Specialist

Job Description Summary

Job Description

Greets and directs all visitors with enthusiasm professionalism and courtesy.
Provides a very positive and professional first impression to client personnel and visitors.
Liaison between the site employees planning the event and is their partner in logistics: aligning on event expectations themes and making sure the events are a success.
Assist with visitor registration manage guest visitors and coordinate catering and event logistics.
Keep meetings events and all related areas neat and orderly and manage vendor work on-site.
Ensures that the setup of chairs tables stages decorations or other equipment is per the clients requirements and in accordance with applicable safety fire health and building codes.
Provide expertise support and guidance in areas such as menu planning room selection and set-up sourcing and securing vendors logistical planning and day-of execution.
Maximizing meeting space utilization by supporting the bookings and meeting space management process and working with customers and the team to effectively use meeting space including addressing space conflicts and negotiating space needs.
Responds to internal clients questions requests and complaints in a timely manner.
Supports other teams and Events Coordinator in resolving any customer service issues quickly and to the satisfaction of the client.
Supporting day-of execution including coordination with team/vendors last-minute logistical needs ensuring effective set-up/execution of the event and providing course-correcting instructions/directions when needed.
Managing and fostering relationships with the team vendors customers and other key stakeholders through effective communications collaboration and engagement with the purpose of delivering a best in class event experience.
Different working schedules may be required at times based on business needs.
Knows the importance of organization prioritization and multitasking in relation to performing an efficient and effective job.
Provides support to the facility and hospitality teams as required.
May perform other support duties and functions as assigned such as administration tenant services clerical printing/copying reception and answering phones.

IMPORTANT EDUCATION

Associate degree preferred or equivalent experience 3 years preferably in hospitality or event planning or logistics or trade shows

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Ability to develop positive working relationships with clients and vendors.
Strong proficiency with MS Office Suite (MS Word Excel and PowerPoint)
Ability to maintain a positive attitude under pressure.
Strong oral and written communication skills.
Reliability

WORK ENVIRONMENT

PHYSICAL DEMANDS

AAP/EEO STATEMENT

OTHER DUTIES

The compensation for the position is: $24.65 - $29.00

The company will not pay less than minimum wage for this role.

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

INCO: Cushman & Wakefield

Required Experience: