HR Administrator
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Job Location:
Lombard, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
HR & Payroll Coordinator
Location: Lombard IL
About Pernix International
Pernix International is a dynamic and growing global company committed to excellence across its operations. As we continue to expand we are seeking a detail-oriented proactive HR & Payroll Coordinator to support our Human Resources and payroll functions. This role plays a critical part in ensuring accuracy compliance and smooth day-to-day HR operations across the organization.
Position Overview
The HR & Payroll Coordinator is responsible for supporting core HR operations in-house payroll processing and employee lifecycle activities. This role requires a high degree of confidentiality organization and responsiveness. The ideal candidate is comfortable managing multiple HR priorities supporting managers and employees and maintaining accurate records in a fast-paced environment.
Key Responsibilities
Payroll & HR Operations
Process in-house payroll ensuring accuracy timeliness and compliance
Maintain payroll data timekeeping deductions and employee records
Utilize SmartSheet and other HR tools to track workflows deadlines and documentation
Respond to and manage inquiries through the HR email inbox ensuring timely and professional communication
Handle employment verifications confirmations and related documentation
Support salary surveys and assist with compensation benchmarking as needed
Employee Lifecycle & HR Administration
Coordinate and support onboarding processes including new hire documentation system setup and orientation support
Assist with offboarding including documentation system access changes and exit coordination
Maintain accurate and up-to-date employee files and HR documentation
Support performance management processes including performance reviews and Performance Improvement Plans (PIPs)
Assist managers with HR-related processes documentation and timelines
Ensure compliance with company policies and applicable federal and state employment regulations
Policies Handbooks & Compliance
Assist with maintaining and updating employee handbooks policies and internal HR documentation
Support compliance initiatives and audits as needed
Ensure HR practices align with company standards and employment regulations
Qualifications
13 years of experience in HR coordination payroll administration or related HR support roles
Experience processing in-house payroll
Familiarity with SmartSheet HRIS platforms and payroll systems
Strong understanding of HR operations onboarding performance management and employee documentation
Excellent written and verbal communication skills
High attention to detail with strong organizational and time-management abilities
Ability to handle sensitive and confidential information with discretion
Proficiency in Microsoft Office Suite (Excel Word Outlook)
Bachelors degree in Human Resources Business Administration or a related field preferred but not required
Why Pernix International
Opportunity to grow your HR and payroll career within a global organization
Hands-on exposure to core HR operations and employee lifecycle management
Collaborative professional and supportive work environment
Competitive salary and benefits
Required Experience:
Unclear Seniority
Key Skills
- ATS
- Paychex
- Microsoft Outlook
- Payroll admin
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
About Company
Pernix Group is a leading construction company offering diversified general contracting, design-build and CM services to private clients & public agencies.
