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ISP Facilities Administrator Role Profile

Purpose of Role

The Facilities Administrator is responsible for ensuring the effective operation maintenance and safety of the schools facilities and infrastructure. This role supports a safe functional and welcoming environment for students staff and visitors by coordinating maintenance services managing vendors and ensuring compliance with health safety and institutional standards.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Facilities Administrator Key Responsibilities

• Oversee the daily operation maintenance and upkeep of school facilities buildings and grounds.
• Coordinate preventive and corrective maintenance for electrical plumbing HVAC and general infrastructure systems.
• Manage relationships with external service providers contractors and suppliers ensuring quality and cost-effectiveness.
• Ensure compliance with health safety and environmental regulations including emergency and risk-prevention protocols.
• Supervise cleaning security and maintenance staff ensuring service standards are met.
• Conduct regular inspections of facilities to identify repair needs and safety risks.
• Manage inventories of tools equipment and maintenance supplies.
• Support space planning classroom setup and logistics for school events and activities.
• Collaborate with leadership and administrative teams on facilities planning and improvement projects.
• Monitor and control facilities-related budgets and expenses.
• Maintain accurate records of maintenance activities contracts and inspections.
• Purchases for the payment of all services and materials needed for the school.
• Ensure facilities support safeguarding policies and student well-being.

Skills Qualifications and Experience

Skills

• Strong organizational and planning skills.
• Excellent problem-solving and decision-making abilities.
• Effective communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Vendor and contractor management skills.
• Attention to detail and commitment to safety and quality standards.
• Proactive and service-oriented mindset.

Qualifications

• Bachelors degree in Facilities Management Engineering Administration or a related field (preferred).
• Technical knowledge of building systems and maintenance operations.
• Certifications in safety facilities management or project management are an advantage.

Experience

• Minimum of 35 years of experience in facilities administration or building management.
• Experience in an educational corporate or service-oriented environment preferred.
• Proven experience managing vendors maintenance teams and service contracts.
• Experience handling budgets and operational planning.
• Familiarity with health safety and regulatory compliance standards.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures including an online due diligence search references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

ISP Commitment to Diversity Equity Inclusion and Belonging

ISP is committed to strengthening our inclusive culture by identifying hiring developing and retaining high-performing teammates regardless of gender ethnicity sexual orientation and gender expression age disability status neurodivergence socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.