Admin & Fiscal Support Specialist

Title: Admin & Fiscal Support Specialist

Position Number:

Hiring Unit: Shidler College of Business Deans Office - Fiscal

Location: University of Hawaii at Manoa

Date Posted: 01/20/2026

Closing Date: 02/02/2026

Band: A

Salary: Salary schedules and placement information

Additional Salary Information: PBA minimum $4458/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other Conditions: (if applicable)

This is not a remote position job requires in-person work.

Duties and Responsibilities

1. *Provide a full range of administrative/fiscal support services for the Shidler College of Business.
2. *Review and approve purchases and reimbursements from all funding sources up to signing authority and in compliance with UH UHF and RCUH policies and procedures.
3. *Responsible for fiscal review of travel request/completions for the college. Ensure compliance with applicable federal state and private agency regulations and guidelines and UH UHF and RCHU policies and procedures.
4. *Assists in conducting monthly reconciliations of all accounts (UH UHF and RCUH) to ensure accuracy of data. Research discrepancies and take corrective action in the appropriate financial system.
5. *Monitors the status of accounts.
6. *Gathers data for the preparation of annual budgetary requirements.
7. *Assists with contracts and grants administration and ensures compliance with University/State and Federal guidelines.
8. *Gathers and maintains a comprehensive database of all personnel actions and assists the fiscal administrator in coordinating all fiscal/administrative matters.
9. *Works closely with departments to provide guidance on processing fiscal/personnel transactions. Conducts training sessions as needed to keep faculty and staff up to date on new systems processes and requirements.
10. *Supervises student assistants in the fiscal/personnel office. Manages work schedule to ensure sufficient coverage and oversee work assignments.
11. *Responsible for Business Office approval of all student employment transactions for the Shidler College of Business. Serves as the department liaison between Student Employment and the College.
12. Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration liberal arts or related field and 0 year(s) of progressively responsible professional experience with responsibilities for general business administration; or equivalent combination of education/training or experience.
2. Functional knowledge of principles practices and techniques in the area of general business administration practices demonstrated by knowledge understanding and ability to apply concepts terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with general business administration.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of general business administration.
5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

1. Cover letter indicating how you satisfy the minimum and desirable qualifications
2. Current resume
3. Official transcripts (copies acceptable for application but if selected originals required upon hire)
4. Names of three (3) professional references (including phone numbers and email addresses)

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries:

For inquiries please contact Pia Dizon

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: