Director for Finance, Facilities, and Academic Operations

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information work experience and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed the software is intelligent but you need to verify that the data is accurate.
• In the My Experience section you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV as well as all other supporting documentation in the My Experience section of your application.

Job Description

SUMMARY:

Reporting to the Dean at Bloomfield College of Montclair State University the Director for Finance Facilities and Academic Operations acts as the fiscal manager and budget approver provides oversight of strategic day-to-day business operations of BCMSU academic affairs units and offices and oversees budgeting facilities and personnel administration for the Office of Academic Affairs. The Director supports the Dean and the BCMSU academic affairs team by liaising with the Office of Information Technology Facilities Human Resources the Office of Advancement the Foundation Budgets and Planning and Treasury and Finance.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Serve as primary point of contact of all BCMSU academic affairs budget financial and operational matters.

• Manage budget planning and accounting and ensure compliance with financial policies.

• Serve as liaison for BCMSU academic affairs to MSU IT Human Resources MSU Academic Affairs Budget and Operations MSU and BCMSU Facilities MSU and BCMSU Safety and Security MSU Transportation Office of Advancement the Foundation and Treasury and Finance on all BCMSU academic affairs budget and academic operations matters.

• Contribute to the implementation of the Colleges strategic plan and associated business operations.

• Provide leadership and guidance on administrative matters working with area coordinators and other BCMSU academic affairs personnel.

• Collaborate with academic leadership and HR to identify and implement process enhancements that improve efficiency and accuracy of budget and HR actions.

• Proactively resolve issues and/or discrepancies or missing information connected to budget and human resources actions.

• Manage and support personnel-related matters.

• Process Period Activity Pay (PAPs) in Workday for full-time faculty engaged in supplemental assignments (e.g. overloads stipends special projects).

• Review validate and submit Teaching Approval Forms for staff members who are also serving in adjunct teaching roles ensuring adherence to institutional policies and workload thresholds.

• Leverage University enterprise systems and tools for data entry approvals reporting and tracking of academic personnel actions.

• Use University enterprise systems and tools to support academic appointment processes including dossier review and position tracking for full-time and adjunct appointments.

• Maintain accurate records and documentation in University enterprise systems and tools to support audits and reporting.

• Performs other duties as assigned.

• Management retains the right to change or add job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelors degree from accredited college or university in Business Administration Business Management Finance Public Administration or related field.

• A minimum of five years of related professional experience.

• Experience using finance management and human resources software systems and tools.

• Proficiency with Google Suite and MS Office with high proficiency in MS Excel.

• Strong interpersonal database management organizational and communication skills.

• Demonstrated experience working with a variety of diverse people (faculty students and staff).

• Demonstrated ability to present ideas effectively to individuals or groups when given time to prepare.

• Ability to maintain a high level of confidentiality.

• Ability to handle multiple projects set priorities meet deadlines and maintain a high level of performance.

PREFERRED:

• A track record of adaptability and innovative thinking to address changing operational needs within higher education.

• Proficiency with Workday Finance Workday Human Resources and/or Interfolio.

• Ability to analyze administrative and operational scenarios and reach practical business solutions to optimize available resources.

• Demonstrated ability to build an efficient and effective office culture that serves students well and shapes unifies and empowers a team to provide the highest levels of customer service.

• Five years of professional experience in higher education administration.

• Masters degree.

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background skills and education match the needs of the University. When applying please take a moment to carefully read and follow the steps in the application instruction.

Salary Range

The position may also be eligible for comprehensive benefits including health insurance retirement plans and tuition assistance. For further details please visit:

Montclair State University considers factors such as but not limited to scope and responsibilities of the position candidates relevant work experience education skills and internal equity when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is withina CBU will be determined in accordance with contractual provisions.

Department

Position Type

Contact Information:

For questions or concerns please contact Human Resources Workday Recruiting Support at (Option 2) or email talent@.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged committed to democracy and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at
IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details please visit: Experience:

Director