Regional Administrative Officer Lira

Fleet management.

• Provide administrative support to project team in Lira & country office in Kampala.  Liaise closely with the Country Operations Manager to coordinate some of the activities centrally like assets and stock verification cleaning security contracts etc.
•  Optimize transportation routing & mapping to minimize costs and maximize efficiency. 
• Gather analyse and prepare relevant reports (fuel usage fleet maintenance & facilities management and prepare/ consolidate monthly fleet running costs) and provide weekly updates to both Project Manager & Country Operations Manager for action.
• Anticipates delivery challenges to ensure service continuity.
• Ensures issues are escalated in a timely manner through the right channel when necessary to ensure full logistical support.
• He / she prepares monthly lira fuel and mileage reports.
• He / she consolidates all the office monthly running costs for further action by the Project Manager & Country Operations Manager.
•  He / she prepares summary of incidents and actions taken insurance of fleet/ assets incident reporting and follow-up fleet acquisition planning ensure weekly checking of vehicle logbooks to confirm usage and authorization of journeys.
•  Ensure that contracts for fuel car rental tyres batteries GPS repairs and maintenance parking fees etc. are valid and that payments are made immediately.
•  Timely update of drivers on new traffic laws and organizing training like defensive driving first aid which enhances their safety and performance.

Facilities management

• Support facilities management through coordination of Lira office to ensure office facilities are functioning properly and working environment is conducive.
•  Coordinate lira facilities maintenance and repairs generators services and maintenance.
• Ensuring all Lira properties are in good condition for the safety of the employees.
• He /she should be a team player with strong attention to detail and comfortable to execute this role smoothly.  

   Asset Management 

• Organize and track all organisational assets and develop organisational asset register.
• Coordinate with regional administrative officers to ensure every asset tracked and registered in master asset register.
• Co-ordinate asset disposal with project managers or project finance teams.
•  Ensure asset register is updated frequently to track new acquired assets.
•  Ensure periodical spot check of all assets to confirm existence and status with quarterly reports furnished to Country Operations Manager.

 Inventory Management

• Organise stores at office and ensure that all incoming and outgoing inventory is recorded with the right documents including Delivery Notes-DN Stock Cards- SC Goods Received Note- GRN & Stores Requisition Notes-SRN.
• Ensure periodical (quarterly and mandatory end of year) physical verification of inventory/ assets with reports furnished to the Project Manager & Country Operations Manager.
•  Bring to the attention of the Project manager & COM any variances in stock for corrective action.
•  Ensure that stores are well arranged for easy stock identification stock taking and access to stock.
•  Ensure timely replenishment of inventory including office supplies and cleaning materials using approved purchase orders/ task orders.

 Filing and Archiving

• Control distribution and filing of motor vehicles logbooks and any related documents at the office and maintenance of a filing system on operations share point in line with archiving procedures.

Administrative Duties 

• Participate in collecting information for procurement planning carbon reduction strategy and any other information which is critical to the success of operations.
• Set goals and objectives and evaluate transport facilitators/ drivers performance at office. Participate in the recruitment of drivers at office.
• Evaluate the performance of logistics vendors.
• Supports SNV employees on facility matters making sure the office environment is an optimal workplace for the employees (e.g. meeting room set-up maintenance gardening etc.).
• Coordinates accommodation travel arrangements work visa/ permits tracking (if applicable) in consultation with logistic support organises local transport visa application conform procedures and in line with agreements with the manager.
• Supports SNV employees and visitors in office making sure they can reside in a clean and secure office environment and are provided with food and beverages (e.g. cleaning security catering welcoming visitors etc.).

Qualifications :

Qualifications & Experience

• A bachelors degree in business management (Administration Operations Accounting Logistics Human Resources) or a related field.
• Minimum 5 years of experience in working in an international organization including experience in business support services.
• Experience of reviewing and implementation of policies procedures and guidelines.
• Experience of managing varied projects in HR Finance and Logistics/Procurement.
• Ability to plan and organise a substantial workload that includes complex diverse tasks and responsibilities.
• Experience in context analysis security and team management.
• Excellent oral and written communication skills in English and local language.

Additional Information :

Additional Requirement

• Result oriented: The ability to take direct action in order to attain or exceed objectives.
• Initiative: The ability to recognise and create opportunities and to act accordingly. Rather starting something than waiting passively for it to happen.
• Flexibility: The ability to change ones behavioural style and/or views in order to achieve a set goal.

• Accuracy: The ability to work accurately and diligently with an eye for detail aimed at preventing mistakes.
• Problem analysis: The ability to detect problems recognise important information and link various data to trace potential causes and look for relevant details.
• Focus on quality: Setting high quality standards and striving for continuous improvement and quality assurance.

 Interviews Process

• Interviews for this position will be held in Lira Offices

 Cost of Travel

• The cost of Travel will be fully dependant on the candidate.

How to apply

If you believe that your credentials meet the outlined profile we invite you to apply by uploading your CV and motivation letter in English. Deadline is Wednesday 11th February 2026.

Working at SNV

We offer a challenging work environment opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an international global network of experts. For more information please visit our website: .

NB: only shortlisted candidates will be contacted.

Disclaimer. 
SNV reserves the right to accept or reject any or all applications submitted. SNV can stop this procurement at any time without the need to explain or extend the deadline for submission once it sees case you do not hear from SNV within three weeks of the closure of the application process consider yourself unsuccessful. SNV also reserves the right to reject and cancel this call-in in case any illegal corrupt coercive or collusive practices are noticed. Late applications will be rejected. Please note that viewing downloading or otherwise using the TOR constitutes acceptance on your part of all the above-noted statements and conditions.

We do not appreciate third-party mediation based on this advertisement.

Remote Work :

No

Employment Type :

Contract