Team Assistant

We are on the lookout for a Team Assistant to join the Central Assistants team on our journey to always deliver amazing experiences. 

Do your friends and family ever tell you that you get too excited about your job Are you someone who loves a challenge - the more difficult the better Do you get inspired working with an outstanding support team and equally enjoy being the foundation that makes that team tick 

If the above resonates with you we are looking forward to your application for our Team Assistant role. As a Team Assistant you will be a key part of our department someone who brings joy and order to the workplace in equal measures and is excited about building strong working relationships with their stakeholders.

Youll join a high performing team of 27 assistants who are responsible for providing exceptional support across the company. Our purpose is to increase the productivity of our teams and help contribute to accomplishing their business goals as well as improving departmental culture and process efficiency. You will be the magic maker who ensures the People and Culture department is functioning at its best.

Your mission: 

• Manage complex calendars on behalf of our main stakeholders coordinate travel & do expense reporting.

• Be a firm gatekeeper who can handle confidential information and be able to make good judgment decisions with excellent communication and tact.

• Own meeting preparation and follow-ups by taking minutes diligently tracking action items preparing presentations and analyzing data where necessary.

• Manage projects with tight deadlines working efficiently and independently while juggling many tasks simultaneously with ease.

• Organize events of all sizes including team events summits and offsites.

• Assist the team in their day-to-day work by providing first-class support including full administrative task ownership.

Qualifications :

• You have gained a minimum of 5 years of work experience supporting senior management or working in a project management position.

• You have excellent verbal and written English communication skills ensuring that tact discretion and diplomacy are at the forefront of your interactions. German is a plus but not required.

• You are customer-focused solution-oriented discreet and resilient with excellent organizational and multitasking skills.

• You are a natural relationship builder and have impeccable stakeholder management skills.

• You are a pro-active pragmatic and personable individual who enjoys interaction with diverse groups of people.

• You are a highly professional individual driven resourceful detail-orientated and happy to work in a fast-paced dynamic environment where you have to think outside the box and provide an exceptional level of service.

Additional Information :

Whats in it for you: 

Ensuring you and all our Heroes are looked after happy and healthy is always on the menu. Because if youre in good shape then were in good shape.

• Make the most of our hybrid working model and join the team for face-to-face connection and collaboration in our beautiful Berlin campus 2 days a week

• We offer 27 days holiday with an extra day on 2nd and 3rd year of service

• Ensuring you and all our Heroes are looked after happy and healthy is always on the menu. Because if youre in good shape then were in good shape

• Get moving and release those wonderful mind-boosting endorphins: Health Checkups Meditation Yoga Gym & Bicycle Subsidy

• Cash. Dough. Cheddar. Whatever you call it well help you with it: Employee Share Purchase Plan Sabbatical Bank  Public Transportation Ticket Discount Life & Accident Insurance Corporate Pension Plan

• Look up and go for it. We will support you in developing yourself and your career: 1.000 Educational Budget Language Courses Parental Support

• The power of getting together over some food is unrivaled. Here are a few ways to help you do that. All the yum: Digital Meal Vouchers Food Vouchers Online Canteen Corporate Discounts

We believe diversity and inclusion are key to creating not only an exciting product but also an amazing customer and employee experience. Fostering this starts with hiring - therefore we do not discriminate on the basis of racial identities religious beliefs color national origin gender identities or expressions sexual orientations age marital or disability statuses or any other aspect that makes you you.

We encourage you to let us know if you need any accommodations or specific accessibility support to ensure a smooth interview experiencejust let us know with an email to our Inclusion Officer at it in your application.

Severely disabled applicants with equal qualifications will be given preferential consideration.

Youre welcome to share your pronouns (he/she/they) right from the start so we can address you respectfully from our first contact.

Remote Work :

No

Employment Type :

Full-time