Meeting Planner, Allergan Aesthetics- Irvine, CA
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Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
The Meeting Planner plans a high volume of meetings including manager meetings National Sales meetings customer-facing events and other department meetings. This position will manage multiple priorities and collaborate with stakeholders vendors and internal resources for cross-functional planning and addition experience negotiating with internal and external groups proposing new and creative ideas possess highly effective communication skills is detailed oriented and can build and maintain constructive and effective relationships.
Key Duties and Responsibilities
- Communication & Project Management
- Schedule and run planning or debrief meetings with key participants including meeting agendas leveraging resources and producing meeting notes budgets timelines etc.
- Create event agenda with key stakeholders to optimize attendee flow different learning styles venue capacity speaker skills event goals and objectives and post-meeting survey
- Ability to navigate concurrent projects and priorities with involved stakeholders across a spectrum of titles
- Manage vendor contacts PO and payments following the AbbVie policy
- Create and manage meetings communication plan; email save the dates final details meeting app signs branding etc.
- Event Design & Logistics
- Engage key stakeholders at the start of the content planning process to identify the content strategy and organizational goals mapped to overall event themes
- As the program or project lead you will be charged with understanding new and existing programs meeting goals culture and attendee experience and continuing to innovate and elevate those programs by applying event design to create a consistent attendee experience
- Hands-on daily management of session and speaker logistics including session details speaker assignments and profiles session scheduling PowerPoint submission meeting materials deadlines and tracking
- Manage speaker communications including presentation deadlines SharePoint file storage rehearsal schedules premeeting speaker preparation meeting materials
- Schedule and manage production meetings pre-event onsite and debriefs
- Collaborate with internal resources on registration attendee lists food and beverage ordering room sets materials décor transportation space planning and A/V needs
Qualifications :
- Interpersonal and communication skills
- Organization skills multitasking time management and attention to detail
- Ability to handle pressure and adapt to changes
- Maintain a customer-service mindset
- Take initiative
- Meet deadlines
- Collaborative working relationships with stakeholders and internal resources
Other items
35% Travel required
CMP preferred
Qualifications
- Bachelors degree in business communication organizational leadership or a related field of study is required
- 5 years of experience
- Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
- Analytical and forward thinker results-oriented self-starter with results-driven mindset
- Strong communication and interpersonal skills with the ability to effectively interact with clients vendors and colleagues.
- Proficiency in Microsoft Office suite (Word Excel PowerPoint) and event management software.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Flexibility to work evenings and weekends as needed during peak event seasons.
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Additional Information :
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time ofthis posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic locationand we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of anybonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys soleand absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Full-time
Key Skills
- GIS
- JAWS
- Military Experience
- Business Management
- Emergency Management
- Joint Operations
- Production Planning
- Relationship Management
- Strategic Planning
- ERP Systems
- Exercise Planning
- MRP
About Company
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuro ... View more
