Finance and Administrative Associate
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Job Location:
Luxembourg - Luxembourg
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
About us
The Wallee Group (of which Wallee Europe S.A. also denominated as WEU is part of) is a leader in delivering advanced payment solutions focusing on providing robust scalable and secure systems across multiple domains. We are dedicated to enhancing customer experiences by offering innovative payment and finance systems that support businesses in growing efficiently. Our operations span across multiple countries and we thrive on collaboration and agility using frameworks like Scrum to organize teams. At Wallee we aim to stay at the forefront of market trends continuously innovating to provide the best services to our customers.
We are looking for a Finance and Administrative Associate to join our team in Luxembourg.
Tasks
Tasks:
1. Financial Administration (70%)
- Support in processing and verifying supplier invoices ensuring proper approvals.
- Assist with payment preparation reimbursement claims and expense tracking.
- Maintain financial records and documentation.
- Help prepare monthly reports (expense summaries payment trackers reconciliationsheets).
- Monitor outstanding invoices.
- Update internal financial tools.
2. Administrative Support (20%)
- Manage document filing (digital and physical) archiving and organization of shared folders.
- Assist in preparing and maintaining internal templates forms and policies.
- Support with office supplies correspondence and vendor coordination.
- Help organize company events meetings and training sessions.
- Prepare meeting minutes and follow up on administrative actions.
3. HR & Employee Administration (10%)
- Support in maintaining employee records (attendance training certificates).
- Prepare standard HR documentation (letters certificates onboarding checklists).
- Coordinate with external partners.
- Track and update attendance and leave lists.
- Assist with onboarding of new employees and basic HR communication.
Requirements
Requirements:
- Bachelors degree in Finance Accounting or a related field.
- Minimum 12 years of relevant experience in finance or administrative support (internships included).
- Basic understanding of accounting principles and financial reporting.
- Strong proficiency in Microsoft Excel and familiarity with document management systems.
- Excellent organizational and communication skills.
- Accuracy reliability and ability to handle confidential information with discretion.
- Fluency in English and French (another language is an asset).
- Team player with a positive service-oriented attitude.
- Detail-oriented and proactive.
- Able to manage multiple priorities and deadlines.
Benefits
What We Offer
- A modern Luxembourg office in the heart of the city - comfortable bright and collaboration-ready.
- A hybrid work model - 3 days in the office 2 from home - built for focus and flexibility.
- Flexible hours and a healthy worklife balance you can actually count on.
- A skilled international team with flat hierarchies and a supportive mindset.
- Ownership and growth - work with motivated colleagues and keep developing your skills.
- Exciting fintech projects that make a real impact across global markets.
- 4 weeks per year of fully remote work to ensure flexibility.
- Snacks fruit and great coffee are always available in the office.
- Regular team events that keep our culture fun engaging and connected.
While job ads usually paint an ideal picture of a candidate studies show that most applicants meet an average of 60% of the criteria. Unfortunately many promising candidates tend to apply only if they meet all the criteria. So if you think you have what it takes but dont necessarily meet every single item in the job description please contact us anyway. Wed love to talk with you and find out if you might be a good fit for us.
We are looking forward to hearing from you.
Key Skills
- Financial Services
- Financial Concepts
- Accounting
- Corporate Finance
- Analysis Skills
- Securities Law
- Investment Banking
- Microsoft Excel
- Private equity
- Financial Analysis
- Financial Modeling
- Financial Planning
About Company
Our mission is to create the most amazing payment and checkout experience through technology, customer driven design and outstanding customer experience.
