Junior Legal Secretary – Debt Capital Markets (12 months FTC)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Arthur Cox LLP is one of Irelands leading law firms. We are an all-island firm with offices in Dublin and Belfast. We also have offices in London New York and San Francisco. Our practice encompasses all aspects of corporate and business law.
With 600 legal staff and a total headcount of nearly 900 we provide a comprehensive service to an international client base ranging from multinational organisations banks and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.
Our story has been defined by our progressive outlook. For over 100 years we have led the way in the legal field in Ireland. For our clients we work to deliver the best service and support. With an independent entrepreneurial spirit of innovation leading the way.
With 600 legal staff and a total headcount of nearly 900 we provide a comprehensive service to an international client base ranging from multinational organisations banks and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.
Our story has been defined by our progressive outlook. For over 100 years we have led the way in the legal field in Ireland. For our clients we work to deliver the best service and support. With an independent entrepreneurial spirit of innovation leading the way.
Department: Debt Capital Markets Team
Location: Dublin (Hybrid 4 days on-site)
Reports to: Practice Support Manager
Contract Type: Full-time / 12-month FTC
Location: Dublin (Hybrid 4 days on-site)
Reports to: Practice Support Manager
Contract Type: Full-time / 12-month FTC
Background:
We are looking for a well-organised and motivated Junior Legal Secretary to join our dynamic Debt Capital Markets practice. This is an excellent opportunity for someone early in their legal career to gain hands-on experience in a fast-paced and technical area of law. The successful candidate will provide administrative and secretarial support to a team of lawyers and play a key role in the teams billing processes.
About the role:
This role demands a high level of attention to detail particularly when working on financial documentation and billing cycles. Youll work closely with fee earners who advise on a wide variety of debt and structured finance transactions including securitisations CDO/CLO transactions and RMBS/CMBS transactions in a range of domestic and cross-border deals.
This role demands a high level of attention to detail particularly when working on financial documentation and billing cycles. Youll work closely with fee earners who advise on a wide variety of debt and structured finance transactions including securitisations CDO/CLO transactions and RMBS/CMBS transactions in a range of domestic and cross-border deals.
Key Responsibilities
Legal and Administrative Support
- Prepare format and amend legal documents and correspondence.
- Organise and maintain client files (both digital and hard copy).
- Support lawyers with diary management meeting coordination and travel arrangements.
- Handle incoming emails and correspondence with clients and stakeholders in a professional and confidential manner.
- Assist the team Executive Assistants with practice related tasks.
- Support the wider team with general administration tasks.
Billing and Finance Administration:
- Assist in preparing and processing monthly bills working closely with fee earners and the finance team.
- Generate review and amend proforma bills ensuring time entries and billing narratives are complete and accurate.
- Track client billing arrangements and ensure compliance with billing guidelines and engagement terms.
- Monitor outstanding invoices and follow up on aged debt where appropriate.
- Support the team with ad hoc reporting and time recording
Skills Knowledge and Expertise
- Prior experience in a legal or professional services environment preferred.
- Strong attention to detail particularly in the handling of complex documentation and financial data.
- Comfortable working under pressure and to tight deadlines during transaction peaks.
- Proficient in Microsoft Office especially Word and Excel; experience with billing/timekeeping software (e.g. Elite Aderant or similar) is advantageous.
- Excellent organisation communication and interpersonal skills.
Qualifications:
- Minimum of secretarial training/equivalent experience or legal admin qualifications desirable.
- Legal secretarial diploma or prior experience supporting a legal team preferred
Personal Attributes:
- Enthusiastic eager to learn and interested in the legal finance space.
- Able to work well as part of a team and independently when required.
- Professional and confident in dealing with clients and stakeholders.
- Numerate efficient and highly dependable.
Benefits
We reward encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:
- Competitive salary and bonus structure
- 25 days annual leave
- Hybrid working policy
- Immediate pension scheme
- Comprehensive health and wellness benefits including full gym and wellness programme
- TaxSaver and Bike to Work scheme
- Wide-ranging opportunities for involvement in internal committees
Required Experience:
Junior IC
Key Skills
- Applied Behavior Analysis
- Litigation
- Proofreading
- Adobe Acrobat
- Intellectual Property Law
- Office Experience
- Front Desk
- Paralegal
- Administrative Experience
- Document Management Systems
- Real Estate Law
- Workers' Compensation
About Company
Ireland’s leading corporate and business law firm with offices in Dublin, Belfast, London, New York, and San Francisco.
