Administration
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Front Desk & Client Reception
- Welcome clients and visitors in a professional courteous and discreet manner.
- Ensure reception area and conference rooms remain tidy organized and reflect the firms professional image.
- Manage client waiting times and inform Lawyers of arrivals promptly.
- Manage incoming phone calls screen and identify the callers needs and direct them to the appropriate lawyers appropriately.
- Handle general inquiries and provide accurate information within authorized limits.
- Take detailed and accurate messages when lawyers are unavailable ensuring they are delivered via email or internal messaging immediately.
Administrative & Secretarial Support
- Handle incoming and outgoing correspondence (emails letters courier deliveries legal notifications) and ensure timely delivery to the legal team.
- Create and organize physical and digital files for all new clients including all required documentation.
- Accurately type format and proofread legal and administrative documents in Arabic English and French.
- Manage document printing scanning copying filing and archiving (physical and digital).
- Maintain organized filing systems ensuring confidentiality and easy recovery.
- Provide general administrative support to lawyers and management.
Scheduling & Coordination
- Coordinate meeting rooms schedules and ensure such rooms are prepared (equipment documents refreshments if required).
- Arrange appointments meetings and conference calls.
- Coordinate with internal team to ensure smooth daily operations.
- Timely remind lawyers of court hearings business appointments and other dues.
Office Management Support
- Monitor office supplies and stationery; place orders when needed.
- Cooperation with service providers (couriers suppliers maintenance IT support cleaning).
- Handleg petty cash track office expenses prepare basic invoices for clients and manage utility payments.
- Support basic office logistics and daily operational needs.
Confidentiality & Professional Conduct
- Maintain strict confidentiality of client information documents and firm matters.
- Adhere to internal policies and professional standards at all times.
- Represent the Law firm professionally in all interactions.
Qualifications :
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Word Outlook Excel) and basic office systems.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize deadlines.
- Professional appearance and attitude.
- High attention to detail and accuracy.
- Discretion integrity and reliability.
- Fluency in Arabic.
- Very good command of English.
- Knowledge of French is a strong advantage.
- Degree or certificate in Office Management or related field.
- Previous experience in a Law firm or professional services environment is an advantage.
- Familiarity with legal terminology is a plus.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Business Management
- Microsoft Powerpoint
- Microsoft Excel
- Operations Management
- Administrative Experience
- Leadership Experience
- Bookkeeping
About Company
Jobs for Humanity paves the way to a fairer future for all by connecting historically underrepresented talent to welcoming employers. Through the combination of cutting-edge recruiting technology and expert D&I consultation, Jobs for Humanity makes inclusive hiring seamless, scalable, ... View more
