Executive Assistant 17457

Mexico City - Mexico

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Role: Executive Assistant
Industry: Real Estate
Priority Location: South Africa and Latin America (Open to search globally for qualified talents who can work within EST hours)
Working Hours: Monday-Friday 40hrs/week 8AM-6PM US EST
Type of job: Fully Remote
Start Date: ASAP
Salary Range: $1500-$2000/month
The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.

About the Role: The Executive Assistant (EA) will be the cornerstone of the executive office providing comprehensive high-level administrative support to a small team of 15 people based in New York. This role requires an exceptionally proactive versatile and strategic partner capable of managing complex projects and effectively delegating tasks to significantly reduce operational workload allowing each team member to focus on high-priority strategic tasks. This role operates in a high demand environment within the real estate industry.

Core Responsibilities:

Executive & Team Support: Provide comprehensive high-level administrative support to the executive team and the broader New York-based team of 15. Act as a proactive partner to multiple team members managing and delegating administrative and operational tasks to significantly reduce their workload allowing them to focus on high-priority strategic initiatives.
Calendar & Travel Management: Masterfully manage and coordinate complex constantly evolving calendars for the executive team. Arrange and execute necessary travel logistics and process expense reports for supported team members.
Communication Gatekeeping: Serve as the primary gatekeeper and liaison for the executive office. Filter prioritize and manage all incoming communications (email phone mail) for the executive team and direct correspondence to the appropriate staff or department.
Meeting Preparation & Follow-up: Prepare comprehensive agendas documents and presentations for board meetings executive sessions and all-hands meetings. Attend meetings accurately record minutes track action items and ensure timely follow-up and completion by responsible parties across the team.
Office and Team Administration: Oversee and streamline executive office operations maintaining an organized efficient and well-stocked environment for the executive team.
Confidential Information Handling: Handle sensitive and confidential company and personnel information with the highest degree of discretion integrity and professionalism across all supported functions.

Required Experience & Skills:

Experience: 3-5 years of experience in an Executive Assistant role.
Technical Proficiency: Competency in using any various productivity and communication tools for efficient task management.
Communication & Presence: Exceptional communication skills with a demonstrated ability to collaborate with the team with professionalism.
Organization & Detail: Highly organized and detail-oriented with the capability to efficiently manage multiple tasks simultaneously.
Strategic Project Management: Proven ability to manage complex multi-stage projects independently.

Success Metrics:

Successful completion and management of complex tasks and projects
Demonstrated reduction in operational administrative tasks across the team.
Positive feedback from the executive team and supported team members on proactive support and workload delegation.

Role: Executive Assistant Industry: Real EstatePriority Location: South Africa and Latin America (Open to search globally for qualified talents who can work within EST hours)Working Hours: Monday-Friday 40hrs/week 8AM-6PM US EST Type of job: Fully RemoteStart Date: ASAPSalary Range: $1500-$2000/mont...

Core Responsibilities:

Executive & Team Support: Provide comprehensive high-level administrative support to the executive team and the broader New York-based team of 15. Act as a proactive partner to multiple team members managing and delegating administrative and operational tasks to significantly reduce their workload allowing them to focus on high-priority strategic initiatives.
Calendar & Travel Management: Masterfully manage and coordinate complex constantly evolving calendars for the executive team. Arrange and execute necessary travel logistics and process expense reports for supported team members.
Communication Gatekeeping: Serve as the primary gatekeeper and liaison for the executive office. Filter prioritize and manage all incoming communications (email phone mail) for the executive team and direct correspondence to the appropriate staff or department.
Meeting Preparation & Follow-up: Prepare comprehensive agendas documents and presentations for board meetings executive sessions and all-hands meetings. Attend meetings accurately record minutes track action items and ensure timely follow-up and completion by responsible parties across the team.
Office and Team Administration: Oversee and streamline executive office operations maintaining an organized efficient and well-stocked environment for the executive team.
Confidential Information Handling: Handle sensitive and confidential company and personnel information with the highest degree of discretion integrity and professionalism across all supported functions.

Required Experience & Skills:

Experience: 3-5 years of experience in an Executive Assistant role.
Technical Proficiency: Competency in using any various productivity and communication tools for efficient task management.
Communication & Presence: Exceptional communication skills with a demonstrated ability to collaborate with the team with professionalism.
Organization & Detail: Highly organized and detail-oriented with the capability to efficiently manage multiple tasks simultaneously.
Strategic Project Management: Proven ability to manage complex multi-stage projects independently.

Success Metrics:

Successful completion and management of complex tasks and projects
Demonstrated reduction in operational administrative tasks across the team.
Positive feedback from the executive team and supported team members on proactive support and workload delegation.