Executive Assistant and Administration Support

The Cultural Council For Palm Beach County

Job Location:

Lake Worth, FL - USA

Hourly Salary: USD 21 - 23

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant and Administrative Support

How to Apply

To demonstrate our commitment to providing opportunities to all communities the Cultural Council uses a blind hiring process. This allows everyone who applies to our open positions to be objectively considered on their merit and professional expertise. Instead of a cover letter we request interested candidates answer the following questions. Please include question responses in a separate document with your name/email at the top and attach with your resume (two separate attachments) to Resumes and responses not sent through email will not be reviewed.

Questions:

What are ways that you have contributed to a positive work environment throughout your career
Describe how you have been effective working with boards of directors or large staffs.
What interests you about the arts and/or the Cultural Council for Palm Beach County

The Executive Assistant and Administrative Support position assists the President & CEO with scheduling meetings correspondence with constituents and assisting in managing board relations and communications. The position is also charged with answering the phones managing and organizing the Councils calendars and meeting room schedules working with building vendors and coordinating meeting set-up tear-down and hospitality duties. This position will also provide support to other departments on an as needed basis.

Duties & Responsibilities

Executive Assistant duties

Manage the CEOs calendar schedule meetings and assist with constituent follow-up
Maintain Board of Directors files contacts and other correspondence
Send out board mailers monthly and schedule/coordinate board meetings
Attend Board meetings and draft minutes
Coordinate Council meetings as requested and manage Council calendar
Monthly reconciliations for CEO
Special Projects as assigned by CEO
Coordinating travel and logistics for business trips including booking travel preparing itineraries and completing executives expense reports

Office Administration

Answering or screening emails calls and in-person appointments
Overseeing general office processes such as ordering office supplies for departments or leading administrative support staff
Monitor/maintain common use office equipment
Back up for Visitor Services desk as needed
Coordinate mail service both in and out for Council staff

Candidate is organized and detail oriented with a professional attitude and an ability to prioritize daily work. Excellent secretarial skills required include strong written and oral communication skills as well as exceptional attention to detail. Must be able to handle multiple responsibilities prioritize effectively and meet deadlines. Ability to produce format edit and proof quality correspondence. Ability to establish and maintain effective working relationships with colleagues. Ability to function as team player. Strong MS system knowledge to include Word Excel PowerPoint and computer database skills. Customer Relationship Management software experience preferred.

Compensation

The Cultural Council offers a competitive compensation package with benefits. The salary range for this position is $XXXXXX.

The Cultural Council for Palm Beach County is an Equal Opportunity Employer and an E-Verify participant.

Required Experience:

Executive Assistant and Administrative SupportHow to ApplyTo demonstrate our commitment to providing opportunities to all communities the Cultural Council uses a blind hiring process. This allows everyone who applies to our open positions to be objectively considered on their merit and professional ...