Programme Implementation Specialist (Mine Action and Land Rehabilitation)

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• FAO is committed to achieving workforce diversity in terms of gender nationality background and culture.
• Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
• FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

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Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) has reinforced its presence in Ukraine by signing an agreement with the Government to set up a Project Office that will facilitate and expand the provision of technical and humanitarian assistance to the countrys most vulnerable communities especially in rural areas.

Ukraine joined FAO in 2003 and since 2015 the Organization has been operating in two strategic directions: emergency humanitarian response in conflict-affected oblasts and agricultural development across the whole country. Following the outbreak of the war in Ukraine in February 2022 FAO has scaled up its activities in the country to support agricultural production and food systems with the aim of protecting the food security of vulnerable households and communities across Ukraine.

This role is based full-time in office with duty station in Kyiv Ukraine.

Reporting Lines

Under the overall supervision of the Head of FAO Office in Ukraine and the Head of Programme and the direct supervision of the Head of Mine Action and Land Rehabilitation. He/she will provide programme support for coordination of field-level activities specially assisting in communication and coordination with FAO Ukraine support units field offices and implementing partners.

Technical Focus

The Programme Implementation Specialist will support the effective implementation and coordination of FAO Ukraines Mine Action and Land Rehabilitation Programme with a focus on operational administrative and coordination functions. The incumbent will contribute to the planning tracking and follow-up of emergency and early recovery project activities ensuring alignment with FAO standards procedures and timelines. Working in close coordination with relevant FAO Ukraine support units field offices and implementing partners and under the day-to-day guidance of the Head of Mine Action and Land Rehabilitation the incumbent will facilitate smooth programme delivery support internal coordination and contribute to timely reporting documentation and visibility of programme activities.

Tasks and responsibilities

The Programme Implementation Specialist contributes to the implementation of day-to-day programme activities by providing advisory coordination and analytical support across routine operational and administrative functions. The incumbent supports the Project Officer through close liaison with relevant FAO units ensuring effective coordination follow-up and information flow to facilitate timely and compliant project implementation. More specifically the incumbent will:

Provide advisory and coordination programme support to the Project Officer in planning organization and tracking of project activities at national and regional level including analysis of implementation progress and emerging issues.
Compile inputs background information and analytical data needed for the formulation of projects and preparation of contribution agreements and addendums for new projects in line with the FAO Project Cycle Guide.
Track and review project-related plans (e.g. procurement and work plans) to ensure timely progress identify risks inconsistencies or delays and propose corrective actions for supervisor attention. Prepare brief project updates summaries and other documentation for the Programme Coordinator and FAO Ukraine Senior Management related to assigned initiatives and projects.
Format and prepare procurement-related documents such as draft terms of reference requests and purchase specifications providing substantive input to ensure alignment with programme objectives and FAO standards.
Follow up with Service Providers on Letter of Agreement (LoA) implementation and deliverables review narrative and financial reports and support timely submission of reports and LoA closure within the project lifecycle.
Liaise with the Operations and Procurement units on routine queries and requests in support of FAO Ukraines Mine Action programme providing advisory support on operational matters and assist in preparing draft official correspondence as needed.
Track the progress of procurement requests and delivery timelines in close coordination with the Procurement Unit. Maintain a budget tracking file for assigned projects monitor budget utilization and alert the Project Officer to inconsistencies or discrepancies.
Ensure consistency and quality assurance of project documentation and requests submitted to support units ensuring alignment with FAO templates and formats. Collect inputs for recruitment terms of reference and liaise in an advisory capacity with the FAO Ukraine Human Resources Unit to track recruitment processes.
Collect consolidate and analyze project data and work with the Monitoring and Evaluation team to monitor progress against planned objectives and expected results.
Provide logistical administrative and representational support for the projects coordination meetings field missions and events. Liaise with FAO Ukraines Communication Coordinator contributing inputs to visibility and advocacy materials and ensure dissemination of visibility items in line with FAO and donor guidelines.
Undertake duty travel to field missions as required.
Supervise other affiliate personnel in day-to-day activities within the scope of work and as assigned.
Perform other advisory analytical or coordination-related tasks as required by the supervisor.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in International Relations Development Studies Economics Political Science Social Sciences Public Administration or any other field related to the organisations activities; Consultants with Bachelors degree need two additional years of relevant professional experience.
5 years of relevant experience in programme or project implementation coordination and operational support in humanitarian and/or development contexts.
Working knowledge of English (level C).

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Proven experience working with field offices implementing partners and internal support units within international organizations or UN agencies.
Knowledge of project cycle management including work plans procurement processes contribution agreements and routine project documentation.
Experience supporting Letters of Agreement including follow-up on deliverables and reporting.
Ability to coordinate with operations procurement HR field offices and implementing partners.
Strong organizational skills with the ability to track activities timelines and basic budgets and flag issues as needed.
Proficiency in MS Office (Word Excel Outlook).
Strong written and verbal communication skills and ability to work effectively in a multicultural environment.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

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