Project Coordinator

Goodkey, Weedmark & Associates

Job Location:

Ottawa - Canada

Monthly Salary: $ 50000 - 70000

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Are you reliable motivated and intentional about setting high standards for the quality of your work

Do you strive to add value every day and communicate in ways that connect with the people around you

Are you committed to your team and investing in your own growth

If you answeredYESto these questions then GWAL is the place for you!

GWALs Vision is centered on 3 pillars:

Be the industry leading design engineering firm.
Be easy to work with.
Be the choice employer.

Founded 70 years ago Goodkey Weedmark & Associates Ltd. is an award-winning mechanical and electrical engineering consulting firm serving a broad range of public and private sector clients. Our team consists of licensed personnel in Ontario Quebec Nova Scotia Manitoba Alberta and British Columbia. Officially incorporated in 1956 under the Ontario Charter we now proudly operate as a division of Englobe. This partnership enhances our capabilities and resources allowing us to better serve our clients while maintaining our established identity and commitment to excellence in engineering. Our competitive advantage allows us to consistently design and implement innovative mechanical and electrical systems for commercial institutional light industrial and mixed-use residential and commercial buildings of all types and sizes as well as engineering advocacy expert testimony sustainability and specialized studies.

In your new role with GWAL you will work under the direct supervision of the Office Manager and be accountable for:

Providing direct support in planning scheduling executing and reviewing project activities.
Aiding project managers with project-related tasks and generate project-related information in the project management system.
Assisting with sub-contractor coordination including planning scheduling attending bidders meetings and site walkthroughs.
Assisting in the preparation and compilation of proposals cost estimates and project documentation (reports letters memorandums).
Assisting with the preparation of health and safety documentation in support of project activities.
Researching and printing potential job opportunities from services like Merx for team review.
Monitoring and prioritizing the shared inbox to address all incoming and outgoing administrative requests.
Typing proofreading and finalizing a wide range of documents ensuring they reflect the organizations standards.
Scanning processing and electronically disseminating shop drawings and other key documentation via email.
Archiving retrieving and file documents and emails in an organized and easily retrievable manner.
Ensuring timely updates to Blue Sheets and Vision system.
Assisting with the opening of new projects and input project-related information into the project management system.
Assisting with the generation of purchase orders and project invoices.
Reviewing project invoices and follow up on overdue payments.
Responding to telephone email and in-person inquiries from clients business partners and subcontractors related to project activities.

What youll need to succeed

A post-secondary diploma or certification in Business Administration or a related field considered an asset.
Minimum of 2 years of experience in a similar administrative or project support role.
Bilingual proficiency in English and French (oral and written) required.
Previous experience in an engineering construction or technical environment is a strong asset.
Demonstrated proficiency in Microsoft Office Suite (Word Excel Outlook) and project management software.
Superior interpersonal skills with a proven ability to build positive relationships with team members clients and subcontractors.
Exceptional organizational time management scheduling and prioritization skills.
Keen attention to detail and a commitment to accuracy.
Ability to work independently and as a team member in a fast-paced deadline-driven environment effectively managing multiple simultaneous tasks.
A proactive service-oriented approach with the ability to anticipate needs and take initiative.
Strict adherence to maintaining confidentiality and a demonstrated commitment to health and safety rules.

What youll get in return

Competitive salary paid overtime after 40 hours and benefits including a Health or Lifestyle Spending Account and access to virtual healthcare. But more importantly the opportunity to work for a leader in Engineering project diversity and a recently awarded Best Workplace in Canada! All our positions offer career development opportunities job security and a great chance to learn with the best in your field.

Dont meet every single requirementStudies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At GWAL we are dedicated to building a diverse inclusive and authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Note: Were all about using smart tech to make hiring smooth and fair. Our AI helps us find the best fit for our team but dont worry - our people leaders do the important selection work. Ready to see this in action Apply now and lets get started!

Required Experience:

Are you reliable motivated and intentional about setting high standards for the quality of your workDo you strive to add value every day and communicate in ways that connect with the people around youAre you committed to your team and investing in your own growthIf you answeredYESto these questions ...