Scheduling Assistant (Part Time)

Hanover, PA - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

About Aloha Tournaments & 3STEP Sports

Aloha Tournaments is the oldest and most established national lacrosse tournament organization in the United States annually hosting tens of thousands of players and fans at competitive youth lacrosse events nationwide. Alohas mission is to deliver exceptional tournament experiences with balanced scheduling premier venues recruiting opportunities and top-tier customer service. Aloha Tournaments is part of 3STEP Sports the nations largest and most connected youth sports club and event organization with thousands of programs clubs and events across multiple sports. 3STEP Sports focuses on uniting athletes families and staff through high-quality competition and world-class event operations.

Position Overview

We are seeking a highly organized proactive and detail-oriented Part-Time Remote Scheduling Assistant to support Aloha Tournaments event scheduling operations. The Scheduler will work closely with internal staff to learn our scheduling platform Exposure and assist with creating maintaining and updating tournament schedules. This role also includes weekend on-call support during tournaments to help manage day-of-event changes adjustments and communication with staff teams and stakeholders.

This is a remote part-time position ideal for someone who thrives in a dynamic fast-paced environment and is passionate about youth sports event operations. This role will primarily serve our summer event season from May-July with the potential for further part-time opportunities.

This position starts at $15/hour and hours per week vary by season but will likely range from 10-20 hours per week.

Key Responsibilities

Schedule Management

Build update and maintain tournament schedules using the Exposure scheduling platform (training provided).
Incorporate team registrations field availability and division requirements into tournament schedules.
Adjust schedules as needed based on team changes cancellations weather or unforeseen circumstances.

Event Support & Communication

Be available on-call during tournament weekends to support schedule changes communicate updates and troubleshoot issues in real time.
Coordinate with event staff referees field managers and operations teams to ensure schedule accuracy and execution.
Communicate schedule changes efficiently to internal teams and external stakeholders via email messaging and schedule tools.

Documentation & Reporting

Track changes adjustments and issues during tournament weekends.
Provide post-event schedule summaries and insights for continuous improvement.

Desired Qualifications

Skills & Competencies

Highly organized with strong attention to detail.
Excellent written and verbal communication skills.
Comfortable working independently and managing multiple tasks.
Proactive problem-solver who stays calm under pressure.

Experience

Experience with scheduling tools such as Exposure Excel or other planning software (preferred but not required).
Previous experience in sports scheduling youth athletics event operations or logistics is a plus.
Knowledge of Exposure scheduling platform is a bonus but not required.

Availability

Flexible availability to work remotely during the week.
On-call support required weekends during tournament events.

Software Tools

Exposure (training provided)
Spreadsheets (Excel or Google Sheets)
Email and communication platforms (Slack Teams etc.)

What We Offer

Training on scheduling platform and event operations.
Flexible remote work schedule.
Part-time compensation commensurate with experience.
Opportunity to grow with Aloha Tournaments and 3STEP Sports.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion national origin sex sexual orientation age disability gender identity marital or veteran status or any other protected class.

Required Experience:

Junior IC

About Aloha Tournaments & 3STEP SportsAloha Tournaments is the oldest and most established national lacrosse tournament organization in the United States annually hosting tens of thousands of players and fans at competitive youth lacrosse events nationwide. Alohas mission is to deliver exceptional t...