Office Administration & Operations Manager
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Job Location:
Monthly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Your tasks
ISCC International Sustainability and Carbon Certification is one of the leading certification systems for sustainability traceability and the reduction of greenhouse gas emissions. Our activities and impact are expanding and our teams are growing exponentially since the last 3 years.
To further strengthen our internal operations we are looking forward to welcoming you as Office Administration & Operations Managerwithin the People & Culture team at our headquarters inCologne.
In this role you take care of the day-to-day office operations ensuring efficient workflows smooth onboarding processes professional vendor management and high-quality internal documentation across locations and companies.
If you are passionate about sustainability and would like to join a culturally certified Great Place to Workcompany with highly motivated and diverse teams making a real difference we look forward to your application!
Your main duties will be:
To further strengthen our internal operations we are looking forward to welcoming you as Office Administration & Operations Managerwithin the People & Culture team at our headquarters inCologne.
In this role you take care of the day-to-day office operations ensuring efficient workflows smooth onboarding processes professional vendor management and high-quality internal documentation across locations and companies.
If you are passionate about sustainability and would like to join a culturally certified Great Place to Workcompany with highly motivated and diverse teams making a real difference we look forward to your application!
Your main duties will be:
- Central coordination and administration of all office management processes across our six sister companies in our entity in Cologne
- Optimization standardization and continuous improvement of internal office workflows and taking charge of documentation including handbooks guidelines and checklists
- Key interface function between People & Culture Management IT Accounting and external service providers
- Ownership of administrative onboarding processes for new employees including conducting onboarding sessions related to Office Administration and Health & Safety
- Management of contract registries vendors and suppliers (e.g. facility and cleaning services insurance management)
- Support in planning and coordinating internal events workshops and company meetings in close collaboration with the Academy & Events team
- Upholding our administrative processes and internal standards by continuously promoting them
- Contribution to cross-functional projects and continuous improvement of initiatives within ISCC
- Guidance and responsibility for supporting interns or working students
Your profile
- University degree in humanities business management or another related field or a related vocational training
- At least35 years of relevant professional experience in office administration or a similar environment
- Very good German and English language skills (at least C1 both written and spoken)
- Strong process-oriented mindset with experience in workflow optimization and documentation
- Excellent organizational prioritization and decision-making skills
- True service-oriented mindset with an approachable friendly and diplomatic manner
- High level of independence reliability and attention to detail
- Strong communication and interpersonal skills including intercultural competence presentation and stakeholder management
- Very good MS Office and general IT user skills
Why us
We are an international and diverse team of passionate and experienced experts joining forces for a sustainable future! We believe thatour team is our core asset and we support our people as best we can.
To help you build your future and thrive with us we offer:
Great Team Environment
Individual learning and development plan
Work-Life Balance
Financial benefits
Wellness Programs
To help you build your future and thrive with us we offer:
Great Team Environment
- Various team events throughout the year (Celebrating Diversity Summer Team Event Christmas Party)
- Close collaboration with our sister companies Meo Carbon Solutions GmbH GRAS Global Risk Assessment Services 4C Services ClimatePal and TYC
- The opportunity to work independently and shape processes
Individual learning and development plan
- Professional onboarding to help you have an ideal start with us
- Frequent feedback sessions to ensure a high quality of communication and mutual reflection
- Many free language classes
- Access to several trainings as well as specific technical courses
- We promote from within!
Work-Life Balance
- Hybrid set-up
- 4 weeks remote workat a place of choice (after probation)
- Flexible working hours and trust based working time
- 30 vacation days and 3 additional vacation days (Christmas Eve New Years Eve Carnival Monday)
- Sabbatical options
Financial benefits
- A generous pension scheme (bAV) in line with our sustainability values
- JobTicket/Deutschlandticket
- Annual bonus schemebased on performance
Wellness Programs
- Subsidized Urban Sports Club
- Health weekspromoting healthy habits in personal and professional life
Ready to join our team
Then we would be happy to hear from you soon! Please apply via the button below with a meaningful cover letter CV and any relevant certificates.
We are looking forward to your application and hope to welcome you in our team soon!
We are a company with equal opportunities for everyone and encourage applications from all suitably qualified candidates regardless of age race gender or any other criteria that is not a professional qualification for an open position.
We are looking forward to your application and hope to welcome you in our team soon!
We are a company with equal opportunities for everyone and encourage applications from all suitably qualified candidates regardless of age race gender or any other criteria that is not a professional qualification for an open position.
About us
ISCC International Sustainability and Carbon Certificationis a globally applicable and leading certification system designed to enhance traceable sustainable deforestation-free and climate-friendly supply chains. ISCC certifications are widely recognised and cover sustainable agricultural biomass biogenic wastes and residues non-biological renewable materials and recycled carbon-based materials. The development and implementation of different certification standards is ISCCs tool to promote its mission to mitigate climate change and bring more traceability into global markets and supply chains.
To date ISCC holds more than 11300 valid certificates in 129 countries.
To date ISCC holds more than 11300 valid certificates in 129 countries.
Our close-knit team of dedicated supportive and highly motivated professionals atISCC come from a variety of backgrounds which contributes to the diverse and dynamic work environment. We all work together with a shared enthusiasm for sustainability and a common objective. We look forward to having you join our team at the ISCC headquarters in Cologne if you think we are a good fit for you.
Required Experience:
Manager
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Business Management
- Microsoft Powerpoint
- Microsoft Excel
- Operations Management
- Administrative Experience
- Leadership Experience
- Bookkeeping
About Company
ISCC – International Sustainability and Carbon Certification is a globally applicable and leading certification system designed to enhance traceable, sustainable, deforestation-free, and climate-friendly supply chains. ISCC certifications are widely recognised and cover sustainable ag ... View more
