Probation Legal Secretary

Open: January 16 2026Close: When FilledJob Title: Legal SecretaryDepartment: ProbationReports To: DirectorHours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 845 *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday Summary:The Legal Secretary provides high-level clerical administrative and operational support to the Probation and Youth Diversion Department. This position maintains both electronic and physical records manages sensitive and confidential information supports case flow functions assists the public and clients at the front counter and ensures the efficient daily operations of a justice-based involves direct contact with probation clientsincluding those who may be hostile intoxicated or unpredictableand requires strong organizational interpersonal and safety-aware Duties and ResponsibilitiesGreets public; provides customer service in a culturally sensitive and trauma-informed manner. Directs clients to designated meeting areas and may need to de-escalate situations when clients are upset. Answers phones screens calls takes detailed messages schedules appointments and photocopies tracks and distributes all incoming correspondence outgoing correspondence. Including orders reports mail and interdepartmental office equipment as office supplies and equipment including: managing inventories tracking and confirming completes computer file files maintains safeguards and archives all criminal civil Youth Diversion and child dependency files according to department procedures and Criminal Justice Information Systems formats and edits legal documents correspondence and notices as in compiling research of cases reports and other and maintains accurate data and statistics on all cases including maintaining a domestic violence data tracking system and monitors to ensure compliance with grants awarded for the benefit of the Probation certified Probation staff of anyone in custody with law enforcement to a favorable public image of the Tribe by establishing and maintaining relationships and participation in the community (civic industry and professional).Maintains calendars for staff and meeting rooms: schedules meetings and coordinates with Tribal Court Prosecutor Public Defender service providers and other agencies. Supports officers by preparing packets making copies scanning items and organizing files and documents. Including utilizing the case management software daily to upload documents update cases maintain accurate logs and ensure timely data entry. Keeps lobby and interview rooms stocked clean and prepared for client use. Performs other duties as ResponsibilitiesNo supervisory and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceAssociates degree (A.A.) or a related certification; or two years related experience and/or training; or satisfactory equivalent combination of education and experience required. Intermediate experience and knowledge using word processing and spreadsheets (i.e. Word for Windows Excel Access etc.) required. Experience in a Tribal Court legal or probation environment preferred. Must be willing to attend appropriate educational training program(s) to enhance skill knowledge and abilities. Language SkillsEmployee must demonstrate the ability to interact tactfully and positively with Tribal members all levels of staff and management. Ability to maintain a high level of confidentiality. Ability to read analyze and interpret common professional journals financial reports and legal documents. Ability to respond to common inquiries or complaints from staff and regulatory agencies. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions. Ability to effectively present information to management employees and groups of people. Ability to communicate effectively with people of varying backgrounds education levels and temperaments. Ability to perform verbal de-escalation techniques SkillsAbility to work with mathematical concepts such as fractions percentages ratios and proportions and apply them to practical AbilityAbility to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule or CertificatesMust have and maintain a valid and unrestricted Washington State Drivers license and proof of insurance. Drivers License must not contain any restrictions that would otherwise prevent an employee from complying with the Tribes Vehicle Use be willing to attend appropriate educational training program(s) to enhance skill knowledge and completion of department case management software training required to be completed within 2 years of qualify and be certified to be able to access information from National Crime Information Center (NCIC) and Criminal Justice Information Services (CJIS is a division of FBI) and obtain and maintain a level 2 Skills and AbilitiesMust pass a criminal background check prior to and periodically throughout to be culturally sensitive in a diverse not have any outstanding arrest warrants and no criminal convictions during the last five years per CJIS access DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile security cameras and the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or employee occasionally is required to stand and employee is occasionally required to stand and stoop kneel crouch or employee must occasionally lift and/or move up to 25 vision abilities required by this job include close vision color vision and ability to adjust EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is physical exertion is low to is performed in an office setting. Requires travel using department vehicles for work related transportation supply pickups and other duties. There are frequent employee and client contacts and interruptions during the may be stressful at times due to the sensitive or confidential issues being may be exposed to angry hostile and/or intoxicated may be exposed to hazardous drugs chemicals and bio fluids. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email E. Portland Ave. Tacoma WA 98404