Administrative Specialist

Who We Are

About Ascend

At Ascend we understand the struggles that accounting & finance professionals face in traditional public accounting firms - from rigid hierarchies overwhelming workloads and the elusive work-life balance. Its time for a transformative change. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here youre not just a number; youre a valued member of a community that supports & celebrates your professional & personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality and where your career advancement is supported by a nurturing network and comprehensive resources.

Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings our partner firms into the new age. Backed by private equity from people-focused Alpine Investors Ascend is building a modern platform for regional accounting firms that enables them to stay independent while having access to resources of a large CPA firm. These resources include growth capital robust talent acquisition best-of-breed technology a catalytic leadership system shared back-office services and modernized equity incentives.

Founded in January 2023 Ascend attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend where your career soars without sacrificing your quality of life.

Elevate your career at Saltmarsh!

Saltmarsh is seeking an organized detail-oriented and welcoming Administrative Specialist to join our this vital role you will be the first point of contact for clients and visitors while also providing essential administrative support to ensure the smooth operation of our office. Your professionalism efficiency and friendly demeanor will reflect Saltmarshs commitment to excellence and legendary service.

At Saltmarsh we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. Join our team and become part of a culture that thrives on teamwork and growth.

What Youll Do

As an Administrative Specialist you will:

• Greet and welcome clients visitors and team members with a positive and professional attitude.
• Answer and direct phone calls manage the main office email account and respond to inquiries promptly.
• Assist with scheduling meetings coordinating conference rooms and maintaining calendars as needed.
• Handle incoming and outgoing mail deliveries and packages efficiently.
• Maintain a neat and organized reception area ensuring a welcoming environment.
• Provide administrative support to various departments including data entry document preparation and filing.
• Must be able to confidently manage emergencies resolve complaints handle inquiries from solicitors and respond to questions from clients and internal staff
• Assist with the organization of firm events including client meetings team gatherings and training sessions.
• Support special projects and other administrative tasks as assigned.

Who You Are

Were looking for driven client-focused candidates with:

• 2-3 years of experience in an administrative or receptionist role preferably in a professional services setting.
• Strong organizational and multitasking abilities with a keen attention to detail.
• Excellent communication and interpersonal skills with the ability to interact professionally with clients and team members.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Positive attitude adaptability and a commitment to providing exceptional service.
• & Proficiency in Microsoft Office Suite.

What We Offer

Saltmarsh invests in their employees growth development and work-life balance by offering:

• Paid time off and 12 firm paid holidays
• Professional development opportunities including training and certifications
• Leadership opportunities
• Major medical dental and vision insurance
• Employer-paid life insurance
• Long-term disability coverage
• 401(k) with profit sharing
• Equity program for Senior Managers and top performing Managers

Location

This position is onsite at Saltmarshs Pensacola office with hours being 8am-5pm CST Monday through Friday.

Saltmarsh is not just a place to work; its a place to thrive. Ready to grow your career and make an impact Join us and discover the difference of being part of the Saltmarsh family.

Apply now and lets build something amazing together!

How to Apply

Submit your information in the application section directly below! This will include:

• Basic contact information
• Resume/CV and optional cover letter upload
• Work eligibility and compensation
• Voluntary demographic & self-ID questions

For further questions or inquiries about the role please reach out to Olivia Riley Sr. Recruiter at .