NSU00072 Executive Assistant to the Executive Director (Housing & Residence Life)

Title: NSU00072 - Executive Assistant to the Executive Director (Housing & Residence Life)

State Role Title:Education Administrator I

Hiring Range: $46000 - $50000

Pay Band: 3

Agency: Norfolk State University

Location:Norfolk State University

Agency Website:

Recruitment Type: General Public - G

Job Duties

This position provides high-level professional administrative support to the Executive Director of Housing & Residence Life (HRL). The Executive Assistant manages executive-level scheduling and communication ensures efficient office operations coordinates confidential personnel processes supports departmental budget and reporting functions and serves as the HR point person for HRL. The position is responsible for departmental hiring coordination and onboarding creating and facilitating in-house orientation sessions producing reports and retreat materials entering requisitions planning banquets and special events assisting with PRC programs and serving as a consistent liaison between HRL leadership staff students and campus partners. The Executive Assistant must maintain the highest degree of confidentiality professionalism judgment and responsiveness while supporting the operational and strategic needs of the department.

Minimum Qualifications

KSAs and or Competencies required to successfully perform the work:
Strong attention to detail accuracy and professional communication.
Advanced organizational skills with the ability to manage multiple priorities.
Ability to handle highly confidential information with discretion.
Excellent written and oral communication skills.
Strong interpersonal skills; able to work effectively across all levels of the University.
Proficiency in Microsoft Office Suite SharePoint Ellucian/Colleague and the ability to learn new
platforms.
Ability to work under pressure meet deadlines and adapt to evolving departmental needs.
Excellent judgment customer service and decision-making skills.
Ability to independently plan coordinate and facilitate meetings orientations and events.

Additional Considerations

Education Experience Licensure Certification required for entry into position
Bachelors degree preferred; equivalent experience considered.
Minimum of 3 years of administrative or executive-level support experience preferably in higher education.
Experience handling HR processes onboarding or personnel file management strongly preferred.
Experience planning events retreats trainings or large-scale departmental functions.
Experience preparing detailed reports and managing sensitive information.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginias Job Board/Recruitment Management System (RMS). Mailed emailed faxed or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only) must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history including sexual offender registry checks reference checks degree validation DMV (driving) records license verification and credit report reviews. The results of background checks are made available to university employing officials. As a finalist you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants without regard to age color disability gender national origin political affiliation genetic information religion sexual orientation sex (including pregnancy) or veteran status. NSU encourages and invites minorities women individuals with disabilities and veterans to apply.

Contact Information

Name: Jamillah Currence

Phone: 757.823.8764

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.