Assistant Production Manager

Job Description Summary
Reporting to Musco Centers Director of Production the Assistant Production Manager works closely with Centers Technical Production Department Heads (Lighting Audio/Video Stage & Rigging) and part-time production crews to help plan coordinate and execute productions and events at Musco Center for the Arts. This position must display exemplary client-oriented service; a safety-first approach to technical show operations; and an ability and desire to foster a collaborative respectful work environment. Musco Center works closely with the College of Performing Arts Chapman University Departments and Musco Center Presents touring artists and companies to present exemplary performances and events in our facility. The Assistant Production Manager is a key position in managing these relationships and serving these users with an emphasis on balancing artistic vision and integrity with practical needs via creative problem solving. The Assistant Production Manager supported by the Director of Production provides expertise and support for stage productions and festivals at Musco Center. This support includes: Rider review & interpretation; Production advance including as needed hospitality housing transportation; and Day-of production support of artists as well as production staff; Oversight of rehearsals and performances as assigned this position is often the ranking Musco Center representative for after-hours CoPA rehearsals and for some CoPA performances. The Assistant Production Manager is the primary labor scheduling point of communication as instructed by the Director of Production and must be able to on occasion make thoughtful and considered labor schedule decisions with the Collective Bargaining Agreement rules event needs and budget in a typical season the Assistant Production Manager acts as the production primary for the majority of College of Performing Arts (CoPA) events/performances a selection of Musco Center Presents events/performances and occasionally for University Department or Rental events. This position fulfills administrative duties for the Production department including but not limited to: coordinating artist services crew scheduling securing services from outside vendors/partners assisting with event budgeting/forecasting as well as settlements scheduling departmental and event-specific production meetings safety training planning and scheduling with staff/crew and vendors. This position maintains creates and updates event production information within Musco Centers event management systems. This position provides day-to-day oversight for implementation and adherence to the Collective Bargaining Agreement governing the IATSE Local 504 Casual Stage Technicians and full-time Technical Department Heads in support of Production Department leadership. Musco Center for the Arts commitment to cultural equity aims to create a brave space in authentic partnership with artistic academic and surrounding communities to re-imagine dream and work toward a just anti-racist and equitable arts hub that reflects the communitys values and advocates for the most vulnerable. Musco Center produces a variety of programming and has a diverse group of users the successful candidate will navigate the season with impeccable client-oriented service; a safety-first approach; and a desire to foster a collaborative respectful work environment.

Responsibilities
Production Logistics & Administration Safety management of crew and events in collaboration with Department Heads and Director of Production Coordinate production calendars including scheduling of events and work calls; maintaining Outlook Teams Google and other working calendars Provide production-related administrative support working with other Musco CoPA and University Departments Expense tracking & reconciliation Special Project/research support Event documentation management: Record & update production information in Event Workbook Prepare & distribute event information (such as Crew Packets Stage Door schedule/support needs) College of Performing Arts Advance and Coordination Collaboration with CoPA staff and faculty to advance production and logistical needs for CoPA departments (Dance Theatre Music) Assists in problem solving and negotiation of production and logistical elements Day-of-event production representative for assigned rehearsals and performances overseeing show production elements Sole Musco Center representative for many CoPA rehearsals and some CoPA performances Maintain respectful and professional interactions with CoPA students faculty and staff Attend production meetings rehearsals notes sessions and preview performances. Musco Center Presents Advance and Coordination Production management of select Musco Center events Review and interpret artist and tour contracts and technical riders to plan show logistics and coordination of production aspects for assigned shows communicating directly with tour and artist management Plan book and/or provide artist ground transportation Coordinate details of artist housing and vehicle parking Interpret and with support from Operations implement hospitality and artists catering needs Provide post-event reporting and evaluation University Department Event Support Provide technical production and project management support for the Universitys varied uses and users Day-of-event production representative for assigned rehearsals and performances overseeing show production elements General Support Provide immediate response to requests for assistance to events in progress Assist and support Musco Centers Operations Front of House and Programming & Marketing departments with their respective special event needs Schedule team and production meetings for general operations as well as for shows/events

Required Qualifications
A minimum of related experience in production management venue management stage management technical theater or special events to accomplish assigned duties. Strong attention to detail Intermediate level knowledge of contracts budgeting and accounting Self-starter. Project initiator and owner from inception to completion strong communication and follow-up skills possessing perseverance and the ability to finish challenging projects Ability to set priorities and organize work to meet multiple deadlines Proven ability to carry out duties in a timely manner. Experience carrying out duties when faced with interruptions distractions and a fluctuating workload Strong oral communication skills to convey accurate information in a tactful and diplomatic manner Strong written communication skills to prepare clear concise and grammatically correct business correspondence including solid editing and proofreading skills Strong customer service and interpersonal skills including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the University community Problem solving skills including the ability to formulate and communicate logical conclusions and recommendations Ability to maintain a high level of confidentiality Ability and experience leading projects and crew members providing vision and clarity building upon trust and respect Strong commitment to teamwork Clean driving record holding a current drivers license; able to drive larger vehicles including stake bed truck and passenger van