Administrative Affairs Specialist
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a proactive and highly organized Administrative Affairs Specialist to manage our daily office operations in Zonguldak. This role will serve as the backbone of our administrative processes ensuring seamless travel coordination for our field teams and managing official communications with local institutions.
Tasks
- Manage day-to-day office operations facility needs and supplier relationships (stationery cleaning etc.)
- Coordinate comprehensive travel arrangements and hotel bookings for field staff (booking tracking and troubleshooting)
- Track and record the assignment of company assets (laptops phones SIM cards etc.) to employees.
- Manage the office petty cash fund for minor expenses (kitchen supplies cargo fees etc.) and reconcile receipts with accounting.
- Draft review and track official correspondence with government institutions and external partners
- Maintain organized physical and digital archives for invoices contracts and personnel documents
- Support the accounting department with preliminary expense reporting and invoice collection
- Conduct external administrative errands (Notary Bank Government Offices) when necessary
Requirements
Location: Must currently reside in Zonguldak Türkiye (mandatory)
Language: Strong English proficiency in written and verbal communication (mandatory for internal reporting)
Native-level Turkish with excellent command of grammar and official correspondence style (essential for local operations)
Skills:
- Advanced proficiency in MS Office (Excel Word Outlook)
- Strong negotiation skills for vendor and hotel management
- Ability to solve problems quickly and stay calm under pressure
Personal Attributes:
- High attention to detail and strong follow-up skills
- Adaptable and available to handle occasional travel-related emergencies for field staff
- Trustworthy and capable of handling confidential information
Note: Only candidates currently living in Zonguldak Türkiye with strong English skills will be considered.
Key Skills
- Athletics
- Corporate Banking
- Dreamweaver
- Facilities
- IT Support
About Company
Founded in 2021, Cyrops Cyber Security Inc. was established with the aim of producing innovative solutions for the current and future needs of the international cyber security market with its young and dynamic team. Today, our company has determined cyber security, which has become an ... View more
